Legal Float PA

Recruiter
Prize Placements
Location
Wimbledon, Greater London
Salary
£30000 - £35000/annum
Posted
17 Jul 2017
Closes
16 Aug 2017
Sector
Legal
Contract Type
Permanent
Hours
Full Time
A fantastic opportunity has arisen in Wimbledon for a Float PA to join our client and provide support to the fee earners to enable them to maximise the amount of time they are able to spend on fee earning. The main duties are:

• Document Production
• Checking correspondence, attachments, documents, reports, presentations, faxes etc produced by either the PA and/or Document Production Centre before being passed to the relevant Lawyer and undertaking basic/minor amendments if/where appropriate;
• Typing of urgent correspondence;
• Producing and maintaining Excel spreadsheets as required; and
• Drafting general and basic correspondence.

Administrative

In conjunction with relevant business support departments, as appropriate:

• Managing diaries, ensuring they are up to date and reminding lawyers of meetings etc on a daily basis;
• Arranging meetings, booking conference rooms, refreshments, checking rooms prior to meetings etc and liaising with other attendees, both internal and external;
• Organising travel arrangements, booking and confirmation of reservations and dealing with related invoices;
• Opening and closing of general files, general filing, record keeping and archiving of files;
• Photocopying, printing, organising couriers, sending out of letters, faxes etc;
• Liaising with floor support units over filing, scanning, copying etc;
• Using an effective system such as a to do list/reminders to ensure that longer term tasks are completed.

Communication

• Taking internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner ;
• Monitoring post and/or e-mails and dealing with as appropriate and ensuring that all client related correspondence is passed on to an appropriate fee-earner if the relevant person is out of the office;
• Liaising with business support departments on behalf of lawyers as required;
• Liaising with the department’s absence recorder over any planned absences, arranging cover with HR as necessary and communicating this to the relevant fee earners.

If you have the relevant experience for this role, please apply asap.

If you do not hear from us within 7 days, please assume your CV has not been considered suitable on this occasion