Executive Assistant with Projects - Boutique Financial Services - Temp to Perm

Bentley Associates
London, South East England
17 Jul 2017
16 Aug 2017
Contract Type
Full Time

A fantastic opportunity to work within a boutique financial services company in the City, working directing with the CEO with a varied range of EA duties and project work.

  1. Administrative support
  2. CEO diary management
  3. CEO travel management
  4. Team absence tracking
  5. Holiday planning/ tracking
  1. Special project management
  2. ISO project tracking / meeting booking
  3. RegTech Council project management
  4. 6 month PR 'project’ management
  5. Social media marketing 'project’ oversight/ tracking
  6. External relations
  1. Governance and oversight
  2. Scheduling and tracking control meetings
  3. Ensuring visibility of meeting minutes
  4. Tracking actions
  5. Tracking 'change the tank’ plans
  1. HR administration
  2. Maintain and help CEO/ MD enforce HR policies and procedures
  3. Maintain records
  4. Keeper of the organisation charts
  5. Manage candidate hiring administration (job specs, tracking, etc)
  6. Employee surveys
  1. Training management
  2. Ensure effective onboarding of all staff by line management
  3. Oversee training framework
  4. Monitor training needs by employee
  5. Track effectiveness of training
  1. Health and safety
  2. Ensuring compliance with existing measures
  3. Implementing new measures
  1. Employee relations
  2. First line General query as an independent function to approach with issues in the work environment
  3. Work with the HR specialist and MD/ CEO to manage issues
  1. Customer relationship Management
  2. Owner of the CRM database
  3. Responsible for quality control/ currency tracking
  4. Enforcer of maintenance policies (e.g., meeting notes)
  1. Overall
  2. Able to work with a young, dynamic team
  3. Good at bringing different office cultures together
  4. Efficient, unflappable used to dealing with high pressure banking types
  5. dynamic prioritizer who can manage lots to do at once, with excellence
  1. Location
  2. 90% office based
  3. Guardian of CEO access at all times, regardless of location