Finance & Operations Manager - London

Pure Resourcing Limited
London, South East England
14 Jul 2017
13 Aug 2017
Contract Type
Part Time
Finance and Operations Manager - London

Our client is a creative agency based in central London. They pride themselves in delivering engaging and compelling work for clients that consumers identify with and remember. They have a team of talented people that share drive and ambition to produce great solutions.

Reporting to the CEO the role requires a versatile and flexible individual who can work with minimal supervision. The primary function of the role is to manage the day-to-day financial activities via Xero financial system. You will also be required to support the Directors run the day-to-day operations and trouble-shoot wherever necessary. This is a full time role with flexibility to work part-time depending on the candidate's experience and availability and are open to individuals who may have taken a career-break.

The ideal candidate will possess excellent communication and analytical skills and be prepared to lead as well as working collaboratively. At least three years experience of working in a mid-senior Finance role with a thorough understanding of financial and operational ways of working.

Key Financial Responsibilities

Purchase Ledger
Receive and process all supplier invoices
Authorise purchase order number and amount and reject non-compliant invoices
Post all correctly submitted supplier invoices to Xero
Liaise with purchasing department re invoice queries
Issue report detailing payment schedule/plan and cash forecasting bi-monthly
Liaise with suppliers regarding invoice queries
Issue supplier payment advice notifications
Sales Ledger
Prepare and issue sales invoices from Xero
Ensure the type of sale is correctly captured using the relevant sales nominal code
Issue invoices via email
Capture all third-party job costs and update master job book capturing job profitability
Prepare and issue monthly statements
Chase overdue invoices via the Client Services team and Clients
Issue client services team with a weekly WIP report and associated live jobs status
Update WIP to produce sales forecasts
Bank Reconciliation
Cross-reference remittance advices received with Xero bank receipts to clear paid sales invoices
Cross-reference payment schedule with Xero bank payments to clear paid supplier invoices
Acquire approval of any direct debit payments and assign to the relevant nominal code on Xero
Query any anomalous transactions to or from bank accounts
Maintain a clear current projection on Xero for all accounts, including credit cards
Review and obtain sign-off for monthly credit card statements
Review all employee expense claims and ensure correctly coded
Tie-up Xero receipts with credit card statements
Submit any outstanding expense claims to employees requesting missing information
Provide overdue expense report to CEO
Provide accountants with expenses tax analysis report with nominal codes
Clear credit card statements for payment

Candidate & Package:

This opportunity would suit an individual who may be in search for a part time/Flexi working contract
Salary is up to £80k Pro Rata + Benefits

Finance Manager, Operations Manager, Purchase Ledger, Sales Ledger, XERO, Operations, Tax, Invoicing, , Tax analysis, accounts, Accountancy, Suppliers, cima, ACCA