Procurement Administrator

Recruiter
NES Global Talent
Location
Gloucester
Salary
£20 - £30/hour
Posted
14 Jul 2017
Closes
13 Aug 2017
Sector
Engineering
Contract Type
Contract
Hours
Full Time
Procurement Administrator

 

RESPONSIBILITIES:

 

The Procurement Administrator will assist the project procurement team in the Joint Venture Project Management Office (JPMO), for the preparation of project cost & schedule estimation, during Early Contractor Engagement (ECE) phase, and intensive project execution during the Engineering, Procurement & Construction (EPC) Contract phase.

 

Responsibilities

 

The Procurement Service Administrator duties will include, but will not be limited to, the following:

 

Assist the Project Procurement Manager and the Procurement Service staff, in the following procurement work scope:

 

- Handling confidential documents and data in secure manner
- Making copies, issuing telefaxes, scanning of documents
- Destroying any security and/or Export Controlled related documents
- Proper filing of the procurement related documents in accordance with the code requirements and Project procedures
- Arranging of the meeting rooms including for visitors
- Preparing of the hand-out/`Pre-Read` documents for all meetings
- Receiving the phone calls for Project procurement team and report to the required staff members
- Compilation of status reports including monthly reports, for the procurement related activities
- Preparing and registering of all letters to the client, joint venture partners, suppliers, and any other stake holders.
- Preparing and registering of all transmittals to the client, joint venture partners, suppliers, and any other stake holders.
- Preparing and registering of all transmittals to the client, joint venture partners, suppliers, and any other stake holders.
- Administration of the time sheets for contract procurement staffs
- Maintaining of Project Tender List
- Preparing/Updating/Reporting of the Inquiry/RFQ status tracker system
- Maintaining of Approved Suppliers List (ASL)
- Preparing/Updating/Reporting of the Purchase Order status tracker system
- Preparing/Updating/Reporting of supplier Payment status to Procurement Manager.
- Preparing/Updating/Reporting of the status of materials of the POs
- Any other procurement related job scope items.
- Interfacing with all Project personnel, in Gloucester, London and Yokohama.

- Interfacing with other joint venture partners (Hitachi and Bechtel) in Gloucester, Japan, and Reston VA, USA.  

Secretarial Work for Project Procurement Manager

- Arrangement of all business trips for Procurement team including the purchasing of air tickets, train tickets, hotel bookings, general transport, etc.
- Expediting and coordination of Time sheets and recording man-hour expenditure
- Dealing with requests and/or complaints on personnel/general affairs and matters, including housing or apartment contracts, insurance contracts, Utility bills, local council issues, etc.
- Assisting in the recruitment, replacement and termination of UK local employees
- Monitoring functionality of the office equipment and consumables.

- Monitor stationery supplies for Procurement team.  

Requirements:

 

- EPC project experience, especially in procurement service of plant, systems and components.
- IT/PC/digital media knowledge inclusive of a minimum of experiences of Microsoft WORD, EXCEL, Power Point; Adobe PDF; and also Lotus/IBM NOTES, etc.

- Good communication skills in the multi-national, multi-cultural team members and staff in the project team.  

 

Established in 1978, NES Global Talent provides a complete range of contract and permanent talent solutions to the Oil and Gas, Power, Construction and Infrastructure, Life Sciences, Manufacturing and IT sectors worldwide. With more than 40 offices in 28 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. Offering far more than a traditional recruitment service, we fully support our contractors while they are on assignment with everything from securing visas and work permits, to providing market leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients