Banking Legal Secretary

Ritz Recruitment
£18000 - £22000/annum
12 Jul 2017
10 Aug 2017
Contract Type
Full Time
Banking Legal Secretary
Manchester City Centre
Salary: £18,000 - £22,000
Hours: 9am-5.30pm Mon - Fri

My client, a leading and well respected Manchester law firm is seeking an experienced Legal Secretary to join their team. Experience as a Banking Legal Secretary is preferred, however not essential, and my client will consider Legal Secretaries from other areas of legal wanting to make a move into banking.

Overall Purpose:

Reporting directly to a fee earner or fee earners, provide secretarial support to him/her and to the team as directed. Working with the Team Co-ordinator to provide effective support services to the team.

Key tasks, duties and quality standards in meeting department purpose/objectives:
Type work as dictated or requested by the fee earner(s) using BigHand digital dictation system, Partner for Windows case manager system and Microsoft Word or other applications, as applicable
Creating new clients, matters and contacts in the Partner for Windows database with full and accurate data, in line with company file opening and entity creation procedures
Maintaining the Partner for Windows database in line with company procedures and the Data Protection Act, ensuring that all data is accurate and up to date at all times
Ensuring that all typed work is accurate and proof-read before being handed to the fee earner
Preparing correspondence, documents (including track changing) and enclosures as applicable ready for signature and ensure all relevant enclosures are attached to the main document ready for posting
Ensuring that signed correspondence is sent promptly to the post room
Assisting in the personal organisation of fee earners using a computerised diary and task management system to ensure that no key dates, deadlines, tasks and appointments are missed by the fee earner
Communicating in a courteous and professional manner with clients, other contacts and internal staff on the telephone and by email, relaying messages and providing assistance where possible
Making appointments and booking meeting rooms, refreshments, arranging travel and accommodation, as required
Prompt administration of files such as opening and closing, billing, recording undertakings, archiving, as directed by the fee earner
Filing, both paper and electronic (to case manager system) and keeping same up to date
At all times comply with internal procedures as set out in the Office Manual and the Clerical Guide
At all times comply with all relevant legislation and regulations as directed by the firm (client confidentiality, anti-money laundering, Solicitors’ Regulation Authority and The Law Society rules, Solicitors’ Accounts Rules, Data Protection Act,)
In all dealings with clients and others, internally and externally, behaving professionally, helpfully and courteously at all times and ensuring the positive representation of the firm
Working as part of a team when work is requested by any other fee earner within the company and/or the Team Co-ordinator, thus ensuring that work is delivered in a timely manner

Person Specification

You should be an experienced legal secretary
Excellent organisational skills
Experience of a case manager system (preferably Partner for Windows or similar)
Experience of case management systems
Excellent knowledge of Microsoft Word
Audio typing qualification or experience
Smart appearance
Team player
Professional and helpful manner

Experience in a banking legal secretarial role
RSA or equivalent Word Processing qualification to Stage III
Experience or knowledge of databases
Experience of Excel
Experience of PowerPoint
In the first instance please apply by forwarding your CV, however, preference will be given to those who then follow up with a phone call.

Please contact Vicky at our Manchester office

Ritz recruitment - Employment Agency