Executive Assistant PA - Leading Barristers Chambers

09 Jul 2017
08 Aug 2017
Contract Type
Full Time
Executive Assistant

Leading Specialist Barristers’ Chambers – London

3 days a week - £18k


Overall purpose of role:

To manage the day to day administrative requirements of the Chief Executive’s office in co-ordination with the Administration and Clerks team, providing exceptional customer service to the Chief Executive and Members of Chambers, demonstrating discretion, confidentiality and well-ordered efficiency.

Key Areas of activity:

Day to day desk management – Acting on behalf of the Chief Executive to handle and action all issues coming to the Chief Executive’s desk including preparation of information, record and file creation and management, diary management, data analysis, financial preparation, task delegation, call and email screening, and agenda preparation.

Marketing support – Preparation of marketing documents, seminar and conference papers and presentations, badge making, market desk research, branded supplies.

ICT - Manage day to day maintenance of and liaison with suppliers for all computer, printer and telephone system requirements.

Web media – Liaison with website supplier, day to day maintenance, news posting, opening and closure of pupillage application process, drafting new pages, posting of regular tweets, and co-ordinating Member blog contributions.

Regulations – Maintain records for all regulatory requirements including Bar Standards Board, Health and Safety, Electrical Equipment, employment/HR legislation.

Facilities –Co-ordinate facilities issues management with Accounts Clerk.

The Person:

Qualifications and attainments

Degree level or demonstrably equivalent ability
Some experience working in Chambers ideal but not essential
Administration/business related degree

Work Experience

Demonstrable experience of working successfully with senior management as an executive assistant or similar role.
Experience of work in a legal environment and or a membership organisation.

Skills and Competencies

Ability to quickly understand and adapt to the internal decision making structures that impact on the organisation.
Ability to take the initiative using personal judgement and experience
Ability to organise and quality check own work.
Strong communication skills including the ability to present information persuasively, accurately and concisely, verbally and in writing to meet the needs of the audience.
Ability to build effective relationships with a diverse range of internal and external stakeholders.
Excellent ICT skills expected of an executive assistant post-holder including but not limited to, the use of Word, PowerPoint, Excel, Outlook, databases, website, and the internet.
Ability to work successfully in a highly pressured environment, managing time effectively.
Excellent organisational skills with the ability to prioritise multiple duties in order to meet deadlines with minimal supervision.
Excellent attention to detail.
Researching skills.
Good judgement about when to use initiative and when to consult.
A flair for professional documentation and presentation design.

Behavioural Competencies

A genuine concern for the support of all members of Chambers.
Ability to subscribe to the culture and principles of Chambers, and support its purposes and aims.
Ability to work flexibly and with diplomacy, sensitivity and integrity.
Demonstrably high standards of confidentiality and discretion.
Self-motivated. Ability to work effectively without close direction.
Ability to work on own initiative with a high degree of self-confidence.
Capacity to accept direction, and work as part of a team.
Excellent interpersonal skills. Ability to build rapport across a wide range of people.
Vigour, perseverance, and good humour
Calm, professional disposition especially when under pressure
Willingness to travel and stay away from home as needed
Willingness to work beyond traditional office hours