Receptionist/Office Assistant - Award Winning agency.

Recruiter
Abbatt Property Services
Location
Holborn, London
Salary
20000.0000
Posted
09 Jul 2017
Closes
08 Aug 2017
Contract Type
Permanent
Hours
Full Time

OPEN DAY THURSDAY 13TH JULY BETWEEN 10AM - 6PM. This is your opportunity to fast-track registration! Read more below!

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Receptionist/Office Assistant - Award Winning agency.

Holborn

Monday-Friday 9am to 6pm

Temp to Perm

£10-£11 per hour whilst temporary then £20,000-£24,000 dependent should role go permanent

We are keen to speak to vibrant, well presented individuals with experience in a busy reception role. This is a varied position suited to bubbly people with a willingness to turn their hand to a variety of tasks. You will be looking after a busy reception area so great customer service skills and the ability to work efficiently are essential.

We are an award winning Property recruitment company and pride ourselves on our fantastic client relationships and our fabulous team. We are looking for someone polished with great multi tasking abilities to look after our busy reception and assist with office duties.

Key Responsibilities:

  • Welcome all visitors to the offices; inform company personnel of visitor arrival
  • Maintain a safe and clean reception area; ensure meeting rooms are clear and ready for the next meeting
  • Answer and transfer calls; take messages as required
  • Order supplies including stationery, refreshments, lunches
  • Health and Safety compliance
  • Support the Office Manager with arranging travel, events, appointments etc
  • Ad hoc administrative tasks as requested by the departments

Working Hours:

The hours are Monday to Friday, 9am to 6pm

Main Duties:

  • Cover the main reception at all times
  • Meet and greet incoming clients, candidates and guests. Announce all visitors to relevant parties. Manage the signing in book
  • Ensure candidates complete correct paperwork; take photos for first time visitors
  • Take copies of relevant candidate identification and Visas
  • Upload candidate information to shared drive and CRM software
  • Input data to software systems with exceptional accuracy
  • Provide admin support as requested by the departments
  • Manage the meeting room system; prioritise necessary bookings and inform all staff when there will be high demand for rooms
  • Ensure meeting rooms are presentable at all times; ensure air conditioning system is set to appropriate levels
  • Answering and transferring incoming calls; announcing calls in a sensitive and confidential manner (if necessary, coming off the front desk to announce calls)
  • Taking clear messages and emailing relevant employees instantly
  • Monitoring levels of supplies, taking stationery orders from staff and ensuring office is always stocked with stationery and ink
  • Ordering refreshments including fruit, milk, juice and alcoholic beverages
  • Monitoring kitchen cleanliness; emptying dishwasher when necessary
  • Manage health and safety for the office, including arranging PAT testing, training and maintaining records
  • Ensure that the highest levels of customer care and service are maintained at all times
  • Any other duties as requested by the Office Manager or Senior Management

Person Specification:

  • Assertive, confident person who is able to work autonomously
  • Someone with high standards and the drive to achieve them
  • Immaculately presented and with excellent communication skills, both written and spoken
  • Attention to detail/high levels of accuracy
  • MS office proficient
  • Highly organised with the ability to juggle multiple tasks and prioritise
  • Friendly, approachable and with good customer service skills
  • Previous experience managing a busy reception

We are an expanding company constantly wanting to give our staff the best perks. As well as offering competititive basic salaries we also offer our staff:

  • Flexible working hours
  • Birthday leave
  • Up to 25 days’ annual leave
  • Private healthcare
  • Employee assistant program
  • Season ticket loan after 1 year
  • Training
  • 50% off gym membership
  • Unlimited snacks
  • Company events and award ceremonies
  • End of every month drinks on a Friday!

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Come to our Open Day Thursday 13th July between 10am - 6pm. This is your opportunity to fast-track registration! We have lots of different roles available all over London, whether you are looking for a permanent or a temporary position.

Roles we are recruiting for NOW

Concierges

Porters

Cleaners

Yardmen

Caretakers

Security

There is no need to book an appointment, all you need to do is drop in, bring your passport (and other relevant documents) and your up-to-date CV.

Meet us at Swan House 37-39 High Holborn WC1V 6AA!