Finance & Office Administrator - Guildford

2i Recruit Ltd
Guildford, Surrey
09 Jul 2017
08 Aug 2017
Contract Type
Full Time

Finance & Office Administrator - Guildford

£22,000 - £25,000 plus competitive benefits package

Our niche client based in Guildford is looking for a Finance & Office Administrator to join their friendly team.


This is a key position with a diverse range of responsibilities, rarely will two days be the same. You will be the first point of contact for the company as well as lending efficient accounts payable and all-round administrative support at our client’s busy Head Office. Realistically the role will be 50% finance, 35% admin, 15% car fleet admin.

They are a small, friendly, open plan office of 11, housing the company’s finance and HR functions and two directors, all of whom need varying amounts of finance and admin support. The role would suit somebody who is enthusiastic, tenacious and proactive and sees a job through from start to finish. This is not a role where you can only pick the best bits, they need someone who is hands-on, good at multi-tasking and appreciates the all-round importance of an office support role.


Finance Administration

  • Processing supplier invoices and setting up payment runs across the group;
  • Checking supplier statements, requesting any missing invoices and performing reconciliations on supplier accounts;
  • Processing sales invoices where required;
  • Preparing cash books and reconciling to bank statements;
  • Preparing quarterly group VAT return;
  • Process expenses and corporate credit card statements;
  • Maintaining and keeping a methodical and well labelled filing system;
  • Assisting the financial controller with ad hoc requests

Office Administration

  • Providing two directors, finance team and HR with a limited amount of support including: o diary management;
    • booking travel, hotels and restaurants;
    • arranging external and internal meetings, preparing and clearing down internal meeting rooms, making refreshments and arranging buffet lunches;
    • photocopying, printing, scanning and binding;
    • assisting on specific projects as and when required;
  • Acting as first point of contact for the office, re-directing calls and enquiries, taking and relaying accurate messages;
  • Distribution of mail and end of day posting; occasional trips to Post Office;
  • Maintaining office functionality, ordering stationary, office supplies, equipment and liaising with external providers;
  • Meeting and greeting visitors at all levels of seniority

Car Fleet Administration

  • Booking hire cars for the wider company
  • Liaising with employees regarding end of lease agreements, obtaining quotes from lease companies and passing to employee;
  • Providing employees with relevant documentation and agreements, order vehicle;
  • Arranging delivery and collection of vehicles;
  • Maintaining insurance database and liaise with insurers in regards to accidents;
  • Maintaining an up to date database with copies of driving related paperwork


  • Assisting with event planning and co-ordination;
  • Opportunity to become a Fire Marshall and First Aider - full training will be given


  • AAT or equivalent accounting qualification is preferable;
  • Significant experience of maintaining ledgers;
  • Intermediate/advanced level in Sage 200, MS Outlook, Word, Excel and PowerPoint, willingness to learn new software packages;
  • Ability to take ownership of the role and willingness to undertake all aspects;
  • Excellent inter-personal skills when dealing with staff at all levels;
  • Self-management, planning and monitoring own activity, performance and progress;
  • Consistent attention to detail along with a high level of accuracy;
  • Flexibility to take on additional tasks as and when required


  • Self-driven with a positive outlook and clear belief in providing a high quality of service;
  • Mature, effective and professional;
  • Demonstrable finance and administrative experience;
  • Ability to calmly facilitate the smooth and efficient running of the office in a friendly, flexible and professional manner;
  • A positive contributor to the team, building trust though contact, helpfulness and consistency of behaviour;
  • Excellent command of the English language, both verbal and written;
  • Provable right to live and work in the UK