Executive Assistant (12m FTC)

Recruiter
Morgan Spencer
Location
City Of London
Salary
£45000 - £48000/annum
Posted
09 Jul 2017
Closes
08 Aug 2017
Sector
Legal
Contract Type
Contract
Hours
Full Time
Executive Assistant (12 month FTC)
£45,000 - £48,000
City

THE COMPANY:
Our client is a prominent global Law firm based in the City and one of the largest in the world. This is a fantastic organisation with state of the art offices in a great central location. This role offers the chance to work for an organisation who value their staff, offering brilliant benefits plus work life balance, and are genuinely a friendly team to work with.

THE ROLE:
This role is to be the Executive Assistant to the Senior Partner and work closely with the Central Management team. Duties will include:

- Extensive inbox and diary management
- Working co-operatively with others in the firm at all levels
- Co-ordinating numerous client and internal meetings including preparing the correct documentation
- High volumes of complex international travel arrangements ensuring detailed itineraries are prepared
- Taking responsibility for international visit co-ordination
- Arranging lunches, dinners and other events
- Answering and screening all telephone calls – ensuring accurate messages are taken and passed on in a timely manner
- An important part of the role is co-ordinating with the SP and their family (directly) on personal commitments
- Supporting firm wide administration activities including coordinating the performance review process and induction of new joiners
- Evaluating, collating and presenting inward communications
- Dealing with and filtering incoming communications
- Keeping relevant sections of the intranet and website updated;
- Producing outgoing communications and documents as instructed by the SP
- Developing and maintaining a robust file management system
- Extensive meeting arrangements including accurate follow up is undertaken after all meetings
- Drafting marketing material and undertaking research and other related activities as and when required;
- Building and maintaining good relationships across the Firm's network
- Ensuring that relevant documents are printed, photocopied or scanned as and when required
- Ensuring all timesheets are inputted in a timely fashion
- Assisting the Events team with the organisation of key firm-wide events
- Processing expense claims for the SP
- Providing necessary ad hoc support with on-going projects
- Be available and prepared to contribute towards working out of office hours to a reasonable extent
- Point of contact with the credit control team for the SP. 

 
THE PERSON:

- Previous Executive Assistant experience
- Typing speed of 70 wpm with high accuracy
- Good working knowledge of InterAction
- Able to work well under pressure and stick to deadlines
- Highly competent in the use of Microsoft Office
- Excellent organisation skills, being able to prioritise own workload
- Ensuring that all communications are dealt with in a professional and timely manner
- Must be able to be aware of and understand the priorities of the SP
- Treats people with respect and in a fair and consistent way
- Excellent communication skills including written and verbal
- Identifies opportunities to assist others and readily volunteers their help
- Accurate eye for detail
- Willing to go the extra mile to deliver an outstanding service

 

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EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.

CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998

Morgan Spencer Limited, registered in England & Wales No: 4254114