General Affairs Administrator

JAC Recruitment
£20000 - £25000/annum
08 Jul 2017
07 Aug 2017
Contract Type
Full Time
General Affairs Administrator


£20,000 - £25,000 per annum (depends on your experience)

Job profile

A Japanese Pharmaceutical company is looking for an Administrator for General Affairs

Main responsibilities

· Supporting day-to-day functions concerning the office environment

· Supporting Health and Safety, Fire Risk Assessment and First Aid

· Supporting other company staff as required including booking hotels and making travel arrangement.

· Liaising with accountant to report employee’s payroll and company expenses accordingly.

· Coordinating with legal professionals to compose offer letters, contracts, staff handbook, and company policy as appropriate.

· Managing external affairs: liaising and negotiating with solicitors, consultants and other service providers in line with company requirements and policy.

· Recruitment: conducting inductions and making necessary arrangement for new starters.

· Managing day to day HR activities: attendance management, employee files, holiday files ensuring correctly processed based on the company policy and correct administrative process.

· Assisting company with employees’ performance reviews.

· Managing with Warehouse/Sales to prepare insurance claims.

· Supporting Manager and Assistant Manager as required.

· Taking calls and Dealing with visitors.

· Supporting order of monthly supplies.

· Liaising with service providers to maintain office equipment and machinery.

· Researching service providers for office and gathering quotes, negotiating price as required

· Supporting company Petty Cash and dealing with a petty cash claim from employees.

· Creating and translating documents and interpreting during meetings for MD, GM and company when required/depending on language skills.

Who we are looking for

· Highly numerate.

· Strong written and verbal communication skills in English.

· Japanese language skills advantageous.

· Knowledge and/or experience of legal matters advantageous.

· Previous bookkeeping experience required.

· Good Knowledge of Microsoft Word, Excel.

· Strong experience in data entry to very high level of accuracy.

Language requirement

Business level of English
Japanese language skills advantageous




Candidate must be eligible to work in The UK without any restrictions as no visa support given