Accounts and Administration Assistant

Page Personnel Finance
Ashford, Kent
08 Jul 2017
07 Aug 2017
Contract Type
Full Time

This is an excellent opportunity for a Accountant Administrator to be based in Ashford Kent - Accounting and Finance - Commerce and Industry

Client Details

  • A successful organisation part of an international organsation.
  • This role supports the accounts function with accounts payable, accounts receivable and cashbook activities. It also supports some purchasing and general administration activities.


  • Record invoices and credit memos in accounting system

  • Review billing and supporting documentation to properly classify revenue

  • Identify billings that require follow-up action or inquiry

  • Maintain up-to-date billing system and invoice files

  • Conduct collection activities as required with customer profiles and documentation

  • Follows established procedures for processing receipts, cash, etc.

  • Conduct credit reference checks

  • Provide payment information to customers

  • Communicate with customers via phone and e-mail, responds to customer inquiries

  • Record PO receipts and vendor invoices in accounting system and secures required payment approval for company disbursements

  • Perform account reconciliations and processes transactions in multiple currencies

  • Maintains vendor files and resolves vendor invoice discrepancies

  • Communicate with vendors and responds to inquiries in a timely manner

  • Sets up payment runs for UK and overseas suppliers

  • Maintain and ensure all VAT certificates are up-to-date and requests sales tax exemption forms from customers as required

  • Input monthly payroll in bureau prescribed format and check reports

  • Assist in month end close process

  • Provide reports for external auditors

  • Develop Sarbanes-Oxley documentation

  • Manage petty cash account

  • Reconcile intercompany balances for receivables/payables

  • Administer expenses system to process employee expenses

  • Provide coverage (backup) to support other accounting duties when necessary

  • General administration duties as required

  • Other duties as assigned and including administration of site mobile phones


  • Ability to multi-task and exercise discretion while handling sensitive information

  • Strong skill set in MS Office products including Excel and Word

  • Capacity to act as a self-starter and as a team player with strong follow-up skills

  • Ability to calculate figures and amounts such as discounts, interest, percentages, etc.

  • Proficiency in performing research

  • Experience with automated accounting systems (ERP)

  • Excellent written and verbal communication skills

  • Organisational skills and ability to work independently with changing priorities

Job Offer

Excellent Salary and Benefits Package