Software Renewals Coordinator

07 Jul 2017
06 Aug 2017
Contract Type
Full Time
A well known Defence Contractor requires a Software Renewals Coordinator to join them on an initial 3 month contract basis in Preston, Lancashire.

Reporting to the Software Renewals Manager the Software Renewal Coordinator is responsible for obtaining quotations to renew support contracts for software licenses, seeking budgetary approval for them from Business approvers and raising / issuing the required purchase order.

This role requires working alongside other team members, will require interaction with suppliers as well as other contacts within wider Business Areas of the business.


* Reviewing the renewals database and acting accordingly when support agreements are expiring
* Leading the interface and gaining budgetary approval from all allocated business unit(s) for software renewal requirements
* Liaison with business users to agree future requirements in accordance with software renewal contract timescales
* Ensuring job codes and task numbers against each SMPT record and align these for Finance reconciliation
* Issuing Request for Proposals to suppliers and managing the quotation process accordingly
* Negotiating with suppliers to achieve cost effective agreements that will contribute to the overall reduction of software spend
* Raising and placing purchase orders on suppliers
* Keeping abreast of any up to date information relating to strategic contracts by liaising with Procurement Strategic Leads


(company/industry knowledge):

Good excel and all round Microsoft office skills

Knowledge of the Software Asset Management lifecycle.

Knowledge of procurement processes / systems / principles.

FUNCTIONAL KNOWLEDGE REQUIRED (qualifications/experience):

Knowledge of ITIL best practices for Service Delivery.

Knowledge of IT Asset Management (ITAM)

Experience in using SAM toolsets eg Scalable, Service Now Contract Management module is desirable

Experience of using Maconomy or equivalent ERP systems is desirable

Competent in Microsoft Office

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