Administrative Assistant

Randstad Strategic Accounts
£35000 - £40000/annum
07 Jul 2017
06 Aug 2017
Contract Type
Full Time
Admin Assistant - London Kings Cross - Pharmaceutical - 6 months with potential to be extended dependant on performance.

£35,000 - £40,000 per year

Keen to work for a London based Pharmaceutical Company? Then we have an interesting opportunity for you.

Job Title: Administrative Assistant

Position Summary

Reporting directly to the *********, the Administrative Assistant must be creative and enjoy working within a rapidly growing environment that is mission-driven, results-driven and globally oriented. The ideal individual will have the ability to exercise good judgement in a variety of situations, with strong written and verbal communication, administrative, and organisational skills, and the ability to maintain a realistic balance among multiple priorities. This role will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

This position provides complex administrative support functions for various departments within the UK, London Affiliate, ensuring efficient office operations and has the ability to work independently. Strong initiative and follow through is essential for this position.

Essential functions

To perform this job successfully an individual must be able to perform each essential function satisfactorily:

* Responsible for calendar management utilising Outlook
* Experience with support of remote management and team members
* Coordinate meeting arrangements:

o Schedule meetings with internal and external groups as needed - including organising all meeting logistics (availability of attendees, meeting rooms and equipment, online conferencing via WebEx and catering as required)

o Assist with the preparation of agendas and pre-read documentation prior to meetings

o Assist with the follow up of action items and filing of meeting notes utilising SharePoint cloud based system

* Assist with creating/editing presentations as may be required
* Assist with travel needs in accordance with Intercept Global travel policy (air, hotel, car, visa, etc.) via the International Travel Agent / Concur On-line booking tool
* File expense reports using online system Concur Expense
* Work closely with Senior Executive Administrator to assist with input to, and processing of, any improvements or changes resulting from admin team meetings
* Back up to Executive Administrators across the International Region
* Handle confidential material effectively and discreetly
* Establish, update and maintain departmental files (paper and electronic) and records
* Screen telephone calls, take messages, redirect calls, and respond to routine inquiries regarding departmental business
* Type and format confidential and non-routine documents
* Act as an "ambassador" for Intercept when interacting with the external environment

Required knowledge and abilities

* English as 1st language ** (Dependent on country recruiting for)
* Strong verbal and written communication skills are essential
* Strong organisation and multi-tasking skills
* Ability to work under tight deadlines in a composed manner
* Requires an eye for detail to sense check accuracy in written documentation (e.g. email / meeting invitations / correspondence)
* Strong interpersonal skills and problem solving capabilities
* Exceptional customer service skills, over the phone and in person
* Ability to work effectively across a matrix organisation
* Ability to sometimes work independently with minimal daily instruction
* Ability to work in a pro-active manner whenever possible
* Ability to demonstrate a genuine interest and curiosity for all aspects of the business and consequently prioritise and input accordingly
* A strong sense of personal accountability is essential
* A willingness to operate in a fast paced environment with considerable ambiguity
* A sense of energy and fun is certainly desirable


* A minimum of 5-years of related specialised administrative experience
* Prior experience in a biotech/pharmaceutical company is desirable, but not essential
* Demonstrated strong MS Office skills (Word, Excel, Outlook, and PowerPoint)
* Usual business working hours (9.00am to 5.30pm). Must be flexible as the business requires for urgent issues and communication with US affiliates

This position represents a great chance to widen your skill set and progress your career in a successful business.

If you are keen to apply, please send your CV immediately or get in touch for further information.

Randstad Business Support is acting as an Employment Business in relation to this vacancy