Facilities & Compliance Officer

06 Jul 2017
05 Aug 2017
Contract Type
Full Time
Our clients are looking to recruit a Facilities Manager to assist Head of IS and Facilities with the management of a highly efficient facilities service, incorporating corporate contracts, fire requirements and health & safety systems.

Job Purpose
• Manage the procurement and tender processes for corporate contracts, researching, monitoring and reviewing as necessary ensuring timely renewal in terms of expiry and value for money.
• Manage, and monitor the performance of the contracts & licences needed for the provision of all corporate office facilities services.
• Set, manage and monitor the Facilities budget. To include capital, revenue and service charge elements and to encompass the procurement of goods as services as needed.
• Manage and promote document scanning of incoming correspondence.
• Represent the IS & Facilities team at the Health and Safety forum and associated meetings, ensuring all statutory requirements are met.
• Manage corporate H&S including:- first aid for buildings, ensuring that corporate fire safety system are monitored and maintained and fire evacuation arrangements. Ensure emergency lighting and fire extinguishing equipment checks.
• Directly line manage the Facilities Assistant, including Performance Development Review, discipline and other day to day management.
• Maintain appropriate systems to enable the provision of the preparation of reports, statistics and appropriate information for compilation and presentation to the Head of IS & Facilities.
• Manage and carry out DSE assessment for staff liaising with Health and Safety Advisor and HR as appropriate.
• Report to the Head of I.S. and Facilities any issue which could materially affect day to day operations and the professional service to staff and customers.

Person Specification
• Good understanding of office services and the contribution they can make to the business.
• Ability to liaise with contractors and colleagues in a confident and assertive manner and ensure conclusion of tasks.
• Ability to analyse problems and present solutions that meet the overall aims of the organisation.
• Experience of budget management.
• Excellent communication skills including the ability to deal with difficult situations in a calm and tactful manner.
• IT Literate, with the ability to produce report/statistics.
• Experience of staff management.

For additional information on this post, or to apply, please contact MEGAN COOPER (Apply online only) and submit an updated CV