Secondary School Data Manager

Lynx Education Ltd
Feltham, Middlesex
19 Jun 2017
19 Jul 2017
Contract Type
Full Time

Start September or sooner Ofsted 1 Outstanding secondary school in West London has an amazing reputation locally, is often over subscribed and year on year over the last 5 years has produced outstanding GCSE and A level results.They now require a permanent Data Manager with solid UK School experience.

Job Description

To set up and maintaining systems and procedures for entering and updating student and staff information in SIMS, and supporting all staff that access and interrogate data.

• To support with the admissions process for new students.

• To update assessment criteria when changes are made by the Senior Leadership Team

• To manage system permissions, issuing passwords and ensuring all staff have appropriate access to the information management system.

• To coordinate and complete the school census and other statistical government returns.

• To set up and maintain the behaviour management procedures and records, certificates and associated reports.

• To prepare and publish SIMS user guides and coordinate and monitor training needs for staff.

• To work with the network team to ensure software is updated as required.

• To support the interfacing of SIMS with other data management systems, including third party provider products

Assessment and reports

• To remind staff about assessment deadlines and monitor completion of the marksheets as these deadlines approach and pass.

• To administer the production of interim and summative reports as required by the reporting cycle, under the direction of the Senior Leadership Team.

• To develop and provide whole academy student performance data analysis for the Senior Leadership Team.

• To develop and provide specific subject data analysis for use by Coordinators and CTLs.

• To manage the creation of aspects and maintenance of grade sets, marksheets and report templates.

• To set up and maintain student report, monitoring and tracking systems.

• To produce summaries of data to support the academy’s self-evaluation systems.

• To maintain target setting procedures/systems through data handling and manipulation and reporting/outputting the data and results to assist with Academic Mentoring.

• To import and manipulate KS2 data and ensure this is regularly updated in SIMS and other data analysis tools.

• To collect and collate Key Stage 3, 4 and 5 target grades.

• To work with Curriculum Leaders to develop and set up tracking systems at Department Level.


• To support the academy examination officer in the use of data transfer, A2C and other procedures relating to data manipulation.

• To ensure that all results are correctly imported into SIMS

• To ensure that all Key Stage 5 results are imported into the ALPS software for generation of ALPS reports

• To ensure all Key Stage 4 results are imported into external data analysis software on results day and updated if necessary

• To assist in the receiving, manipulation and presentation/analysis of results at GCSE, Key Stage 3 and Key Stage 5. Timetable

• Support the development and production of the academy timetable.

• Prepare a new academic year calendar in SIMS.

• Promote students into the new year structure incrementing their curriculum years.

• Ensure and manage the smooth transition from one academic year to the next with all sections of SIMS.

• Set up and maintain registration groups.

General Responsibilities

• To work flexibly - this may include evenings, open days, parents' evenings and possibly weekends. This may also involve cover across the wider team in times of need.

• To be available to assist and undertake break duties.

• To participate fully in Staff Appraisal according to the Academy requirements. • To participate in training and other learning activities and performance development, as required.

• To work safely, consider the safety of others and work within the guidelines stated in the Academy Health and Safety Policy.

• To comply with all decisions, policies and standing orders of the Academy; comply with statutory requirements, including Equal Opportunities legislation, the Health and Safety at Work Act and the Data Protection Act.

• To have a commitment to Child Safeguarding, to promoting the welfare of children and young people in accordance with the Academy's agreed procedures.

• To contribute to the overall ethos/work/aims of the Academy and the Trust. • To appreciate and support the role of other professionals.

• To recognise own strengths and areas of expertise and use these to advise and support others.

• To respond to requests in a timely manner and in line with set deadlines.

• To undertake such other duties as may be required from time to time commensurate with the level of the post

An enhanced DBS will be required for this role.

Due to the high number of responses that we receive we can only respond to the candidates who meet the criteria specified above by our client and we do not retain your details on our data base. GOOD LUCK!