Bursar’s Assistant

Recruiter
First Recruitment Services Limited
Location
Haywards Heath, West Sussex
Salary
25000.0000
Posted
19 Jun 2017
Closes
19 Jul 2017
Sector
Education
Contract Type
Permanent
Hours
Full Time

Our highly reputable educational client is seeking a Bursar’s Assistant to join their team.

Purpose of Role

  • To provide administrative and secretarial support to the Bursar and assist by proactive involvement in the smooth running of those areas for which the Bursar has responsibility
  • Delegated responsibility for the administration of all pre-employment processes

Duties and Responsibilities

Human Resources

  • Maintaining the school’s Single Central Register for all staff, governors’ volunteers =
  • Processing of DBS applications, obtaining necessary identification documents
  • Liaising with recruitment advertisers, preparing advertisements for publication
  • Dealing with recruitment enquiries, collating applications for shortlisting
  • Taking up references, collating and chasing as required, and verifying references prior to appointment.
  • Complete prohibition checks for all those involved in teaching and management checks where required.
  • Preparing employee and peripatetic staff offer letters and contracts
  • Ensuring contractors, peripatetic staff and volunteers have completed the required vetting checks to ensure their compliance
  • Notifying relevant staff of new employees
  • Preparing staff contract change and salary change letters
  • Ensure personnel records are maintained to ensure compliance
  • Minuting of confidential and disciplinary meetings, as required.

Administration

  • Provide administrative support for meetings including the Health and Safety Committee, and Education Sub Committee as required, preparing relevant letters and taking accurate comprehensive minutes.
  • Assist in the preparation of Bursary and HM Award letters ensuring all relevant documentation is enclosed, collating replies and chasing where required
  • Completion of annual census returns
  • Draft correspondence, predominately non-standard documents, as requested by the Bursar
  • Updating Policies and Handbooks, as required
  • Organise minibus and other training, as required
  • Keep up to date with Regulations, employment legislation, DBS regulations etc.
  • Assisting with Health and Safety Administration from time to time as required
  • Provide support to the Bursar for a range of other projects, as required

Skills

  • A positive "can-do" attitude
  • Willingness to use own initiative
  • Excellent communication and interpersonal skills,
  • Excellent administrative skills
  • Excellent literacy and numeracy skills
  • Excellent ICT skills
  • A confident, friendly telephone manner
  • Excellent organisational skills
  • Problem-solving skills
  • Flexibility
  • The ability to keep sensitive information confidential
  • Tact and diplomacy
  • The ability to work well as part of a team
  • The ability to remain calm under pressure
  • A willingness to on-going personal and professional development
  • A sense of humour

Excellent opportunity to join a superb employer. Previous experience within Education/Finance/Accounts is required.

First Recruitment Services is acting as an Employment Agency for this Vacancy