Bursar’s Assistant

First Recruitment Services Limited
Haywards Heath, West Sussex
19 Jun 2017
19 Jul 2017
Contract Type
Full Time

Our highly reputable educational client is seeking a Bursar’s Assistant to join their team.

Purpose of Role

  • To provide administrative and secretarial support to the Bursar and assist by proactive involvement in the smooth running of those areas for which the Bursar has responsibility
  • Delegated responsibility for the administration of all pre-employment processes

Duties and Responsibilities

Human Resources

  • Maintaining the school’s Single Central Register for all staff, governors’ volunteers =
  • Processing of DBS applications, obtaining necessary identification documents
  • Liaising with recruitment advertisers, preparing advertisements for publication
  • Dealing with recruitment enquiries, collating applications for shortlisting
  • Taking up references, collating and chasing as required, and verifying references prior to appointment.
  • Complete prohibition checks for all those involved in teaching and management checks where required.
  • Preparing employee and peripatetic staff offer letters and contracts
  • Ensuring contractors, peripatetic staff and volunteers have completed the required vetting checks to ensure their compliance
  • Notifying relevant staff of new employees
  • Preparing staff contract change and salary change letters
  • Ensure personnel records are maintained to ensure compliance
  • Minuting of confidential and disciplinary meetings, as required.


  • Provide administrative support for meetings including the Health and Safety Committee, and Education Sub Committee as required, preparing relevant letters and taking accurate comprehensive minutes.
  • Assist in the preparation of Bursary and HM Award letters ensuring all relevant documentation is enclosed, collating replies and chasing where required
  • Completion of annual census returns
  • Draft correspondence, predominately non-standard documents, as requested by the Bursar
  • Updating Policies and Handbooks, as required
  • Organise minibus and other training, as required
  • Keep up to date with Regulations, employment legislation, DBS regulations etc.
  • Assisting with Health and Safety Administration from time to time as required
  • Provide support to the Bursar for a range of other projects, as required


  • A positive "can-do" attitude
  • Willingness to use own initiative
  • Excellent communication and interpersonal skills,
  • Excellent administrative skills
  • Excellent literacy and numeracy skills
  • Excellent ICT skills
  • A confident, friendly telephone manner
  • Excellent organisational skills
  • Problem-solving skills
  • Flexibility
  • The ability to keep sensitive information confidential
  • Tact and diplomacy
  • The ability to work well as part of a team
  • The ability to remain calm under pressure
  • A willingness to on-going personal and professional development
  • A sense of humour

Excellent opportunity to join a superb employer. Previous experience within Education/Finance/Accounts is required.

First Recruitment Services is acting as an Employment Agency for this Vacancy