Graduate Talent Administrator - 9 month FTC

Location
Glasgow
Salary
£18000 - £21500 per annum
Posted
19 Jun 2017
Closes
17 Jul 2017
Ref
00070045
Contact
Recruitment Genius Ltd
Sector
Public Sector
Job Level
Executive
Contract Type
Permanent
Hours
Full Time
This company is seeking a Graduate Recruitment Administrator for a prestigious/established law firm.

Key Projects throughout the Graduate Recruitment Cycle include:
Programme Management Support: PRIME/Bursary/Open Days/CMS First Steps/Brand Ambassador Programme/International Programme/Academy Planning and Coordination.

- Managing on boarding process for each programme
- First day induction planning and coordination
- Liaising with partners, associates, trainees and mentors
- Arranging briefings, workshops and presentations and organising social events
- Preparing and sending out joining instructions to students
- Preparing programme booklets/induction packs and documentation and distribution to both students and supervisors
- Managing off boarding process for each programme - ensuring salaries and expenses and invoices are paid
- Evaluating all feedback at the end of each programme/compile final feedback report for all programmes.

University Liaison/On Campus Milkround Season Support/Pre-event planning.
- Assessment and Selection Process Support.
- Arranging interviews and scheduling candidates
- Producing interview packs
- Liaising with our external providers to manage the psychometric testing process
- General filing, scanning and photocopying as required
- Organising and coordinating interview days and assessment centres as well as setting up and running exercises during assessment days
- Liaising with reception to block book rooms, catering etc.
- Finding replacement interviewers, trainees, candidates when cancellations occur
- Preparing daily and monthly pipeline reports as required
- Dealing with candidate expenses
- Producing offer packs
- Collecting passport/visa copies during the assessment day and updating candidate file accordingly
- Requesting and chasing references where needed
- Reviewing process and suggesting implementing improvements
- Evaluating commitment from interviewers and trainees. Ensuring that online filing is well organised and a folder for each candidate has been created (passports/visa documentation)

Work-based Competencies
- Ideally degree calibre. Minimum two 'A'-levels
- Minimum 12 months previous office experience (desirably in graduate recruitment or administration)
- Proficiency in Microsoft Office Products, in particular in Excel, Word and Powerpoint
- Experience of working with an HR database is advantageous
- An interest in working in HR/Graduate Recruitment and Development.

Behavioural competencies
- Excellent interpersonal and communication skills - written and spoken. Excellent attention to detail and good use of grammar
- Excellent proven organisational skills, with the ability to multi-task and keep calm under pressure
- Systematic - Logical and implements new systems
- Ability to manage heavy workload and remain calm under pressure
- Flexible - willing to work additional hours when necessary in the peak graduate season