Licensing and Visa Administrator

Ultimate Security Ltd
18 Jun 2017
18 Jul 2017
Contract Type
Full Time
Licensing and Visa Administrator 

Ultimate is London`s leading security company, with 2000 experienced security officers at more than 200 locations. They make our clients feel secure, valued, and part of the Ultimate Security team. It is a feature of the way they do business that their senior managers take personal responsibility for our clients, their requirements, and the business relationship. 

Position: Licensing and Visa Coordinator 
Location: Upminster but there will be times when the employee would have to work in our London office 
Job Type: Full Time, Permanent 
Salary: £20k per annum 

About the role: 

To assist with the day to day operation of the Licensing and Visa department whilst working cooperatively alongside colleagues. To ensure compliance in all areas of licensing and visas, operate consistently within Company policy and provide excellent customer service at all times. 


- Managing new employee files to ensure compliance, including checking for properly authenticated copies of licences, passports, visas and other forms of ID 
- Liaising with operations team and managers to ensure that employees have the correct documents on site 
- Preparing and sending out licencing application packs to employees 
- Submitting licence applications to the SIA on behalf of employees 
- Acting as a point of liaison between the SIA and employees to ensure a smooth progression of the application 
- Alerting operations and managers of potential concerns regarding licences and visa and advising the risks 
- Keeping abreast of government updates regarding licencing and visa 
- Liaising with the training department & vetting department to ensure all employees have the correct qualifications 
- Submitting right to work checks to the Home Office 
- Accurately recording licence and visa information, keeping it current and giving both employees and managers timely information 
- Managing the exit process regarding licences when employees leave the company and liaising with the Payroll department 
- Presenting to the operations team and management with licencing and visa information 
- Working in compliance with BS7858, ISO 9000, SIA and Home Office regulations 

About you: 

- Highly organised and structured approach to work 
- Excellent customer service skills to ensure customer needs are met at all times 
- Excellent communication skills, both verbal and written 
- Ability to be pro-active and work on own initiative 
- Ability to communicate effectively with people at all levels 
- Competent IT skills 
- Excellent telephone manner 
- Able to accurately record data 
- Timekeeping and attendance must be of a very high standard 

You may have experience of the following: Administrative Assistant, Administrator, Customer Service, Office Assistant, Outlook, Data Entry, Administrative Support, Admin Assistant, Office Administrator, Administration Assistant, etc. 

This vacancy is being advertised by EasyWeb Recruitment, the UK`s leading Online Recruitment Agency. The services advertised by EasyWeb Recruitment are those of an employment agency. No terminology in this advert is intended to discriminate on the grounds of gender, race, disability, age, sexual orientation, religion, or belief, and we confirm that we will gladly accept all applications