Bilingual French Speaking Executive Assistant

Owen Reed
City Of London, London
18 Jun 2017
18 Jul 2017
Contract Type
Full Time
A well known, established law firm is seeking a Bilingual French Executive Assistant to provide a full secretarial service, including typing and amending legal documents, diary management, liaising with clients and various other administrative tasks.

Main Executive Assistant duties will include but are not limited to:
•Preparing and amending Luxembourg legal documents using House Style
•Typing e-mails, letters, faxes and any other correspondence requested by the lawyers
•Liaising with lawyers on plans for the day/week and then prioritising own workload accordingly
•Managing lawyers' inboxes and alerting them to any important or urgent e-mails
•Managing and co-ordinating lawyers' Outlook calendars, and updating when necessary
•Organising both internal and external meetings, conference calls, video links and any business travel in a professional manner
•Liaising with external and internal clients and colleagues in a calm and professional manner via the telephone and any written correspondence
•Communicating with all levels of the firm on various matters (including those which may be confidential) in a clear and concise manner
•Managing FileSite on behalf of Partners assigning the appropriate security and access for relevant workspaces
•Undertaking both electronic and manual filing
•Updating InterAction (Marketing database) with the Partners' contacts and clients
•Demonstrate a willing and pro-active attitude to get involved and be a strong team player
•Dealing with incoming and outgoing mail
•Utilise experience at senior PA level to mentor the junior secretary and share skills as necessary
•Be a pro-active member of the team, assisting colleagues in order to share workloads particularly during colleagues' absence

For immediate consideration for this legal PA role, please email your CV to Lauren Quarrington.