School Administrative Officer

Recruiter
Capita Education
Location
Lewisham
Salary
£22218 - £24135/annum
Posted
17 Jun 2017
Closes
17 Jul 2017
Sector
Education
Contract Type
Permanent
Hours
Full Time
CER are working with a successful and well-resourced school in South London helping to appoint a forward thinking, experienced Administration Officer to provide quality support to staff, parents, children and visitors in our busy school office and reception. The ideal candidate will work as part of a team, be a logical thinker, champion change and new ways of working, and have a can-do attitude that brings new ideas to existing practices.

Under the guidance of senior staff, be responsible for undertaking administrative/financial/organizational processes within the school. Assist with the planning and development of school general office services.

Organisation and administration

* Undertake reception duties, answering routine telephone and face to face enquiries and the management and control of access for visitors
* Deal with complex reception/visitor etc matters
* Assist in arrangements for school trips, events, admissions, open days etc.
* Provide general clerical/admin. support to SLT e.g. photocopying, filing, faxing, complete standard forms, respond to routine correspondence
* Manage and maintain computerised records/management information systems.
* Produce information/data as required by SLT or school staff
* Undertake word-processing and other IT based tasks including minute taking as required
* Provide administrative and organisational support to other staff
* Undertake administrative procedures
* Complete and submit complex forms, returns etc, including those to outside agencies eg. DfE and LA
* Undertake the administration of payroll systems
* Collect and record and prepare for banking monies relating to school trips, clubs, tuition, uniform sales and dinner money and support parents in accessing and paying using the pay online facility

Specific responsibilities

Data collection, processing and returns
* In liaison with parents / carers and staff keep up to date the personal data collected and processed and held and used by the school
* Take lead responsibility for ensuring that all centrally requested and nationally required data returns are completed accurately and to deadlines.
* This includes pupil data, attendance, pupil transfers and school performance data such as EYFS, Phonics Testing, KS1 and KS2 SATS

Pupil's reports and records - distribution and collection
Be responsible for organising the accurate circulation and storage / filing of all pupils' annual reports including
* requesting and ensuring receipt of records,
* sending reports home,
* recording delivery and receipt where appropriate,
* collecting parent/carer responses,
* filing in children's profiles and chasing non returns.

Staff Induction, attendance, and absence
* Assist in the induction of staff
* Be responsible for recording and reporting on all staff absences
* Alert the Head Teacher and Business Manager to concerns regarding levels of attendance or patterns of absence.
* Maintain a central and confidential record of all staff attendance and absence recording reasons for absence,
* Receiving or requesting sick notes and ascertaining date of return for communication to the Head Teacher.
* Complete Return to Work forms for Leadership team to enable their conversations with staff
* On request produce records and analysis of staff attendance for performance monitoring processes.
* Complete monthly staff absence returns to the LA.

Technical procedures, coaching documentation, and championing newness
* Produce "how to guides" for all administrative processes enabling the consistency of task and support of training new team members
* Champion newness, which could be technical or process, such as ARBOR through facilitation of requirements gathering, working with the suppliers on development and functionality needs, and ensuring the results delivered meet our needs and are operationally effective

General responsibilities

* Comply with and assist with the development of policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
* Be aware of and support diversity and ensure equal opportunities for all
* Contribute to the overall ethos/work/aims of the school
* Appreciate and support the role of other professionals
Establish constructive relationships and communicate with other agencies/professionals
* Attend and participate in relevant meetings as required
* Participate in training and other learning activities and performance development as required
Recognize own strengths and areas of expertise and use these to advise and support others

Undertake any other duties commensurate with the level of the post, as required to ensure the efficient and effective running of the office and school.

Experience of development, management and operation of administrative systems

NVQ 3 or equivalent qualification or experience in relevant discipline

Very good numeracy/literacy skills

Skills

Effective use of ICT and other specialist equipment/resources
Full working knowledge of relevant polices/codes of practice and awareness of relevant legislation
Very good ICT skills
Ability to relate well to children and adults
Work constructively as part of a team, understanding school roles and responsibilities and your own position within these
Ability to self-evaluate learning needs and actively seek learning opportunities