Accounts Assistant

Recruiter
Talentedge
Location
London, South East England
Salary
24000.0000
Posted
17 Jun 2017
Closes
17 Jul 2017
Sector
Accountancy
Contract Type
Permanent
Hours
Full Time
The main purpose of this role is to provide financial and operational support to the finance function. The main areas of responsibility are purchase order and cost management, job (project) financial set up and closures and business reporting.
KPI's for the role will be accuracy, attention to detail, ability to learn new tasks quickly and adherence to weekly and monthly deadlines.

Job Responsibilities
• You will be the primary accounts payable contact with our shared service centre and for agency staff. This will involve raising and reviewing of purchase orders, payment runs, setting up new vendors and following up on purchase order and invoice queries
• You will monitor agency spend by reviewing vendor invoices and charges received. You will identify & reallocate costs as required
• You will be responsible for review of jobs (projects) set up and look after the job closure process
• You will be responsible for preparing regular reports on time and billable hours for distribution to the agencies
• You will be responsible for preparing regular reports on billable and non-billable costs and purchase orders
• You will be the primary accounts payable contact with our shared service centre and for agency staff. This will involve raising and reviewing of purchase orders, payment runs, setting up new vendors and following up on purchase order and invoice queries
• You will monitor and report on cross-agency charges. You will prepare billing to other agencies and report on interoffice billing at month end
• You will support the billing team through raising of client invoices
• Ad-hoc analysis and reporting

Critical Job Criteria
• Ideally you will have worked within a finance team before and be used to working with finance systems. Experience with SAP would be a significant advantage.
• It would be great if you have worked within a creative, media or design based agency so you understand the methods and structure of our internal teams and processes and are familiar with pass through or out of pocket expenses.
• You will be responsible for job closures therefore basic knowledge of project accounting is required. Training will be provided to help you be set up for success
• An intermediate to advanced level of ability within Microsoft Excel is required in this role. Ideally, you have experience of working with large data sets and can work with those easily
• You will need to be able to multi-task between projects and day-to-day tasks, prioritise effectively and work in a fluid environment.
• We are looking for strong verbal and written communication skills and for someone who is focused on providing great service to their internal and external contacts.
• A high level of attention to detail and numeracy are essential to this role.
• You need to have the ability to work to deadlines - in this role there are highly pressured times of the month where you will often be much busier than the rest of the business. We are also looking for someone who demonstrates grace under pressure.