Bid Author - Managed Print Services

Woodrow Mercer Associates
City of London, London
17 Jun 2017
17 Jul 2017
Contract Type
Full Time

My client is looking to hire a Bid Specialist (Bid Author) to join their Managed Print Solutions division working for the Bids Team, who provides managed print services to a range of large private and public sector organisations throughout the UK. This includes provision or pre-sales print audit/consultancy and multi-functional devices, printers, scanners and print/document management software.

Working in the Bids Team, within Professional Services Team, the role of the Bid Specialist is to assist in the creation of bespoke responses to Tenders, RFI's, ITT's and PQQ's, acting as a point of contact/information for both customers and the sales teams. You will be involved in all aspects of the preparation and production of bids and tenders. The role is to bid write and collate responses within a fast-paced environment working alongside key stakeholders within the business. You would be working on more than one tender at a time and to specific timelines.

What you will do:

To effectively project manage the completion of bids & tenders, within defined timescales
To provide all contributors with style guides and individual response templates
To chair kick off meeting on tenders and ensure all contributors are clear on their objectives
Support the creation of Managed Print Solutions where required
Bring together content from various sources to produce a bespoke response for each customer
Accuracy in completing documents and price elements of bids & tenders
Support in the administration of various tender portals
Offer Pre sales support including responses to RFI's and PQQ's
Attention to detail is key and advanced skills on Word
Create, develop and coordinate a body of corporate responses for the direct sales team
Liaise with, and support, cross functional departments to ensure knowledge is up to date and accurate information is supplied in all responses
Maintain an up to date awareness and knowledge of the product range including solutions
Carry out other projects/duties as required
Maintain close working relationships with members of the Bids and Tender Team
Utilise the support available from other departments to maximum effect e.g. Marketing, Professional Services, Sales etc.
Your experience will include:

Previous experience working within a Bids & Tenders team or commercial operations function
Managed Print Service background would be beneficial, but not essential
Good knowledge of Microsoft Office (including Excel, Word, PowerPoint, Project & Visio)
Knowledge of project management techniques - PRINCE2, Agile, Waterfall
Ability to work in pressurised environment to tight deadlines
Ability to work across departments and with Group Bids function to promote common message
Be comfortable with rapid change
Outgoing, creative and open-minded
Self-confident and enthusiastic
Firm, responsible and consistent when dealing with people at all levels
Approachable and willing to assist others
High degree of integrity
Excellent attention to detail and high level of accuracy
Ability to build, maintain and sustain working relationships, with internal and external stakeholders
Excellent communication skills

If you are looking for a new challenge and have previous Bid experience, then APPLY NOW!