Accounts Administrator

Woodlands & Hillbrow
£35000 - £40000/annum
16 Jun 2017
16 Jul 2017
Contract Type
Full Time
Accounts Administrator 

An exciting opportunity for an experienced Accounts Administrator. 

Woodlands and Hill Brow Ltd owns and runs four exceptional residential care homes situated in Fleet and Farnham. The homes were set up for people who are beginning to find living at home a little burdensome. They try to improve the quality of life for those who have chosen to live with them at one of their homes. 

Position: Senior Accounts Administrator/Controller 
Location: Farnham, Surrey 
Job Type: Full Time, Permanent 
Salary: £35,000 -£40,000 

About the role: 

The Senior Accounts Administrator / Controller role is pivotal to the business, especially as it grows in size and complexity. Working as a member of a small office team, you will work to ensure that all company accounts are managed in an effective and efficient manner. You must have a ‘can do` attitude and work closely with colleagues to ensure the smooth running of the office and organisation. 

The role combines some higher level planning and oversight elements with ensuring that the day to day accounts processes run smoothly. You will manage a Junior Accounts Administrator but it will also be necessary to get personally involved in daily accounts tasks in order that our high standards are met. Therefore, you need to be someone who is able to see the big picture whilst also being prepared to roll up your sleeves and get involved. 


-Devise strategies to improve margins and reduce costs. 
-Produce monthly management accounts, including directors` loan accounts and reporting of variance against previous periods. 
-Produce budgets and a range of monthly spreadsheet data on performance for the home staff about spends, sickness, annual leave, at the end of each month. 
-Develop financial reporting systems and internal reporting systems. 
-Ensure that creditors and debtors are controlled and provide a monthly update to Directors, including actions. 
-Manage and report on day-to-day cash flow. 
-Ensure that all new residents receive the correct information in relation to accounts. 
-Calculate the correct fees when a resident dies or leaves and ensure that that a final account is invoiced and entered correctly on Sage, meeting set timescales. 
-Review all fees each December and April and ensure customers are given the requisite notice of any changes. Also review fees as and when required in the case of, for example, dependency reviews or room changes. 
-Ensure all bills are produced for customers as required including any sundry items. 
-Ensure all customer accounts are correctly paid and entered into Sage each month, through MACRO, including liaising with relatives and social services. 
-Manage and develop a Junior Accounts Administrator and cover their duties when they are absent. 
-Ensure all suppliers are paid according to set timescales and provide regular updates to Directors of any ongoing disputes/discrepancies. 
-Process payroll for all staff, ensuring all payments and tax liabilities are calculated correctly and paid on time. 
-Negotiate with suppliers to ensure the organisation is always receiving the best price for goods and services. 
-Ensure that all invoices are entered onto Sage monthly, including reconciling credit cards and Petty Cash. 
-Ensure bank reconciliations are done at least monthly for all companies and all receipts and expenses are allocated correctly. 
-Answer all enquiries professionally and promptly 
-Liaise with the auditors to ensure the process runs as smoothly as possible 

About you: 

-Highly experienced in bookkeeping or accountancy 
-Management accounts experience necessary 
-Must have good experience using accounting software, ideally Sage. 
-MS Office skills including Word and Excel essential 
-Experience of working within an owner- managed / SME environment is necessary 
-Experience within the care sector would be advantageous 
-Able to communicate effectively, build rapport and develop constructive relationships 
-Personable style and happy to involve themselves in all aspects of the business 
-Team player with a proactive and flexible attitude 
-Willing to learn and adopt current ways of working, but also able to suggest new ideas/processes/controls where they see improvements required. 
-Able to constructively challenge the status quo. 
-Able to prioritise tasks and maintain a high degree of organisation 
-Excellent attention to detail – and follows up when something doesn`t appear right 
-Enjoys operating in a care environment where attentive service and quality are everyone`s priority. 

You may have experience of the following: Finance Manager, Accountant, ACA, ACCA, CIMA, Post Qualified, Finance Team Leader, Financial Accountant, Management Accountant, Qualified Accountant, Accounts Assistant, AAT, Finance Assistant, Accountancy, Accounts Administrator, Excel, VAT, Bookkeeper, Finance Administrator, Assistant Accountant, Bookkeeping, Reconciliation, Month End, Purchase Ledger, Sales Ledger. 

This vacancy is being advertised by EasyWeb Recruitment, the UK`s leading Online Recruitment Agency. The services advertised by EasyWeb Recruitment are those of an employment agency. No terminology in this advert is intended to discriminate on the grounds of gender, race, disability, age, sexual orientation, religion, or belief, and we confirm that we will gladly accept all applications