HEALTH & SAFETY ADMINISTRATION ASSISTANT (TEMPORARY)

Recruiter
Albany Grange Ltd t/a The Martin Veasey Partnershi
Location
Birmingham, West Midlands
Salary
15000.0000
Posted
16 Jun 2017
Closes
16 Jul 2017
Sector
Engineering
Contract Type
Permanent
Hours
Full Time

HEALTH & SAFETY ADMINISTRATION ASSISTANT (TEMPORARY)

"Excellent career development opportunity for numerate person to provide administrative support to a national Health and Safety function"

Salary: c£18-23000 (pro rata for 6 months) + Bonus + Benefits

Location: Birmingham

Commutable from: Solihull, Sutton Coldfield, Warwick, Coventry, Rugby, Stratford, Redditch, Bromsgrove, Worcester, Alcester, Evesham, Studley, Birmingham, Stourbridge, Lichfield, Tamworth

Our client is a market leader, part of a global plc, and has a number of heavy industrial and engineering, manufacturing sites nationally.

Due to a major national strategic health and safety project, our client is seeking to strengthen its Head Office health and safety team with the recruitment of a Health and Safety Administration Assistant for 6 months.

Our client’s health and safety Department is in need of a temporary administration assistant that will be able to provide support to the department to ensure that all administration processes are carried out accurately and within deadlines. In particular the role will be supporting the administration requirements of a national strategic health and safety project. The role will require both effective administration and communication with employees, customers and visitors. Working in a busy environment, this varied role will require excellent time management skills in order to meet the necessary deadlines. Good organisational skills and attention to detail are essential, as is self-motivation and the ability to use initiative to solve problems and deal with queries.

The Role:

  • You will be responsible for providing administration support with regards to the national strategic health and safety project group

  • You will proof read and amend procedures to a standard layout

  • You will act as a meeting coordinator with some possible note taking

  • You will arrange travel/hotel bookings

  • You will manage booking and housekeeping of the internal meeting rooms and lunch requirements

  • You will collate statistical information and reports on a monthly basis

  • You will produce various presentations and graphs from statistical information

  • You will manage shared google documents and ensuring completion by all relevant contributors

  • You will manage and upload documentation to the Corporate health and safety Sharepoint Database

  • You will train others in the use of Corporate health and safety Sharepoint Database

  • You will provide general administration support for management

The Ideal Applicant:

  • Educated to a minimum of 2 A Levels or equivalent in English and Maths/HND/BTEC/Degree in Business Studies or similar.

  • An interest in Health and Safety would be desirable

  • Proactive and conscientious in terms of adherence to Health, Safety and Environmental policies

  • Results orientated with the ability to meet deadlines

  • Understanding the commercial processes in the business and the procedures to be followed

  • Proven analytical and problem-solving skills

  • Self-motivated and the ability to influence others to achieve deadlines

  • Proven interpersonal and communication skills, face to face, on the telephone and in writing

  • Good time management, planning and prioritising ability for self and others

  • Detail conscious, accurate and methodical

  • Ability to interpret and relay complex technical data

  • Knowledge and understanding of organisations

  • Experience of working under own initiative and with limited supervision

  • Experience of confidential working practices

  • Experience of previous administrative duties

  • Ability to build effective relationships with internal and external customers

  • Proficient in the use of MS Word, Excel, PowerPoint and Google Mail

  • Ability to manage a high workload: good organisational and prioritising skills, with the ability to multi-task and be flexible

  • Positive and proactive attitude with the ability to be self-motivated

  • Ability to work both independently and as part of a team

  • Ability to problem solve and make rational, logical recommendations

  • Commercial awareness, strong customer focus

  • Confidentiality and discretion are paramount

  • Excellent command of English with strong writing and minute taking skills

Keywords:

Health & Safety, EHS, H & S, Administration, Admin, Admin Support. Administrator, Administrative Support, PA, Personal Assistant, Secretarial, Excel, PowerPoint, Google Mail, Statistics, Analytical

To apply without delay, please email your CV quoting reference J13369