Business Administration Manager - Otto Schiff

London, Greater London
£30600/annum + Benefits
16 Jun 2017
16 Jul 2017
Public Sector
Contract Type
Full Time
The RoleThis post will be based at our Otto Schiff Care Home, but will will also oversee admin in our Jack Gardner House Residential Mental Health Care Home, based in Golders Green on a satellite basis.The BAM:
Is the Home’s leading support staff person and works as part of the Senior Team with the Registered Manager (RM) and Care Manager (CM) in their duty to ensure that the home functions as efficiently as possible;*
Promotes the highest standards of business ethos within the administrative function of the Home and ensures the most effective use of resources;*
Will work closely with the business manager; and*
Has responsibility to oversee the following areas of the home with reference to the RM and CM:
Financial resource management including monitoring and budgeting;*
Administration management;*
Administration and management of information systems;*
Human resource system management;*
Volunteer resource management*
Site Management;*
Health & safety;*

In the accountabilities outlined below the BAM’s role is to work with the senior management team to achieve the defined objectives. 36.25 hours per week to be worked Mondays - Fridays
Principal accountabilities / responsibilities
* Financial Management:

The BAM will work to maximise the surplus/limit the deficit of the home by overseeing the financial performance and financial reporting and analysis systems.*
Working closely with the Business Manager and contributing, as part of the senior management team, to defining the home’s development plan; and advising the registered manager on areas and actions that can improve the financial performance of the home.

* Administration and Management of Information Systems:

The BAM will develop administration management and information systems which are clear and effective. The systems will ensure enhanced communication with all the support functions and ensure that records are kept up to date and appropriately accessible.*
The BAM will have oversight of management, residents, relatives and other meetings and will ensure that they are minuted and acted on efficiently and in a timely fashion, where required.

* Human Resource Management:

The BAM will outline and utilise systems so that the Registered Manager and Care Manager(s) can ensure that the home is adequately and appropriately staffed at all times and that all staff related procedures are carried out.

* Volunteer Resource Management:

The BAM will support the Registered Manager and Care Manager(s) in ensuring that the Home’s functioning is enhanced by its volunteer input.
* Site Management:

The BAM will ensure that any site issues, on a day-to-day basis, or any contingency issues, such as maintenance and decoration of the home, security and emergency contingency measures are dealt with promptly and efficiently.

* Health and Safety:

The BAM will oversee systems to ensure that all required maintenance checks are carried out at the required intervals.

* Reception

The BAM will be responsible for line managing the Business Administrator/Receptionist and will accordingly need to ensure that people coming in to the home receive a warm and welcoming reception according to Jewish Care standards and expectations. This will include consideration of the environment.*
The BAM will participate in showing people round the home in conjunction with the Registered Manager and Care Manager(s), promoting the home and confirming that potential clients have the appropriate information they require, in order to make informed choices. The BAM will also ensure that the reception for new residents is welcoming.

Qualifications &Experience:
Business administration qualification and/or relevant experience.*
Qualifications and/or experience to manage an administrator.*
A strong business administration and planning record with a minimum of 4 years’ experience.
Experience of:
Dealing with statutory health and local authorities;*
Social care;*
Site management; and*
People management.
This position will close on Sunday 18th June. Benefits

Jewish Care offers excellent benefits and training to all staff. Benefits include, free meals, 20 day's annual leave, Jewish Care Pension scheme, various discounts, Loans and mileage reimbursement, ride to work scheme, eye tests, employee referral bonus and more.


Jewish Care is a leading communal organisation. We are the largest health and social care charity for the Jewish community in the UK, caring for nearly 7,000 people every week. Approximately 1500 staff from multi-cultural backgrounds together with 3,000 volunteers help to maintain their service. It provides a wide range of services to help meet the community's physical, social and emotional needs, both directly and in partnership with other organisations. We care & support many people including; older people with dementia, disabilities, mental health needs and Holocaust survivors and many more.

We aim to make a positive impact on the lives of Jewish people by creating excellent social care that enhances well-being and inspires them to stay connected to their community. The organisation is committed to finding innovative solutions tailored to the people who use their services.

We are a proud to be multi award winning organisation. Prestigious awards and accolades they have received include; The Skills for Care Best Employer for over 250 people, The Investors in People Gold standard and the Customer Service Excellence Standard