Legal PA - Competition Litigation

Owen Reed
City Of London, London
15 Jun 2017
15 Jul 2017
Contract Type
Full Time
Legal PA - Competition Litigation

Owen Reed are recruiting for a Legal PA to join the competition team for a top law firm in London.  The Legal PA will work with one other PA supporting the competition team which consists of 3 partner and 5 associates.

Responsibilities/Duties of the Legal PA
•To provide all aspects of general administrative support
•Proactive and advance monitoring of fee earner diaries
•Plan, coordinate, schedule internal/external meetings and conference calls (UK and overseas).
•Dealing with telephone enquiries,
•Overseeing and prioritising incoming email, post and voicemail when fee earners are out of the office,
•Dealing with all internal and external clients in a timely, professional and courteous manner.
•Prepare and type, proofread and amend documents, either from dictation, general instruction or by personal drafting.
•Preparing presentation slides and materials for internal/external meetings and seminars
•Create files and manage the filing system for fee earners (paper and electronic)
•Assist with maintaining routine billing records,
•Opening and closing of files including completing conflict checks, preparation of client engagement letters, collating all the relevant information required and updating client files regularly.
•Checking accounts system for monies on account and whether bills have been paid.
•Liaising with support departments to resolve problems on fee-earner's behalf, taking ownership of the issue and following up where appropriate.
•Providing assistance to other Partners and fee earners during the absence of other secretaries/PPAs in the team, as and when required.

•Strong PA/secretarial skills;
•A positive "can do" attitude;
•A willingness to take on additional tasks and assist others when required;
•Ability to work with people of all levels of the business and handle all responsibilities with a high level of diplomacy and professionalism;
•Excellent organisational and communication skills;
•Excellent attention to detail;
•An ability to work under pressure, prioritise, multitask and balance various work requests;
•A self-starter with a team focused approach;
•MS Office package knowledge is required specifically PowerPoint, Excel & Word.

For more information please contact Lauren Quarrington