Buyer - Regulatory Agency
Client: Our client is a financial regulatory agency
Reporting to: Procurement Manager
Working hours: full time is 35 hours a week. You’ll agree your working pattern with your manager.
The purpose of your role:
Helping to manage our client’s procurement process.
As the demand for our services increases, so do the requirements on our client's procurement team to make sure that they're providing an efficient and effective procurement service. Your role in managing and maintaining the supply of goods and services to the client is vital to their smooth operation. As a buyer, you’ll be able to work on a range of different categories of spend - this may be communications and marketing, IT, consultancy for major projects and facilities management.
As a buyer, you’ll help to deliver the procurement strategy and policy across the organisation. You’ll assist and support the work of the procurement team by providing advice and guidance to a wide range of stakeholders, preparing tender documentation and reports, managing the administration of procurement projects and approving certain procurement activities.
Part of your responsibility will be to work with your immediate team to research suppliers and the supply marketplace. You’ll review and analyse what the client spends, which will allow them to make better buying decisions in the future.
You’re accountable for:
- Maintaining and managing relationships with stakeholders and suppliers to contribute to procurement projects
- Running the request for proposal (RFP) and request for quotation (RFQ) processes
- Maintaining records, reports and supplier contracts and getting new suppliers up and running whilst demonstrating you have an eye for detail
- Analysing information taken from our client’s purchase to pay system and using your skills to identify opportunities to source alternative suppliers and reduce our costs
- Configuring tender events on the e-procurement tool - Bravo, and managing any tender queries that may arise - you’ll also be helping to draft tender documentation and evaluation reports
- Contributing to the successful completion of procurement projects by providing support and guidance to colleagues
- Analysing available data to create reports for senior managers on the progress of the procurement team’s work
- Maintaining and updating procurement’s operational activities - these include the contract register, project planning tool, procurement mailbox and administering new and existing contracts
- Maintaining and updating the internet and intranet content relating to procurement to make sure all content is relevant and up to date
- Forming good working relationships with your stakeholders and understanding what it is they need from you
- Taking personal responsibility for delivering on your objectives in line with the client’s values
Your experience includes:
- Having a strong working knowledge of Microsoft Office, in particular with complex data in Excel and writing reports in Word
- Having experience and knowledge of public sector procurement would be desirable but is not essential
- Working towards or holding accreditation in CIPS (Chartered Institute of Procurement and Supply) would be desirable
- Using your strong numeracy (and Excel) skills to analyse data
- Using your communications skills to guide a range of internal and external stakeholders through a process, ideally around procurement
- Being inquisitive and able to think logically - you’ll understand and identify with key stakeholder needs and queries
- Using your skills to juggle several pieces of work at once - you’ll be working on a range of projects at any given time
- Working well with your colleagues - you’ll know what it means to be a good team player
- Being able to work on your own without the need for close supervision and able to make your own decisions within your particular area