Finance Assistant

Recruiter
Accountancy Recruitment Wales Limited
Location
Merthyr Tydfil, Mid Glamorgan
Salary
17500.0000
Posted
15 Jun 2017
Closes
15 Jul 2017
Sector
Accountancy
Contract Type
Permanent
Hours
Full Time

We have an excellent opportunity for a Finance Assistant to join a friendly team on a maternity leave cover basis. The Finance Assistant will be responsible to the Corporate Services Manager within the Corporate Services Department.

Primary Objectives of the Role:

  • Manage the day to day purchase ledger function. This includes processing purchase invoices, through to preparation and producing of payments to all creditors in an accurate, efficient and timely manner.
  • Process all other payments (excluding payroll) on a weekly basis.
  • Month end balancing and reconciliations of various accounts. Reporting these figures and passing the relevant documentation onto the Corporate
  • Services Manager/ Corporate Services Officer for inclusion in the monthly management accounts.

Main Duties:
Purchase Ledger Duties

  • Process purchase invoices and credit notes, check supplier statements.
    Maintenance of purchase ledger supplier accounts.
    Schedule and perform purchase ledger payment runs.
    Communicate with suppliers/contractors and staff on a daily basis regarding queries arising with invoices/payments.
    Communicate with Software Support regarding staff annual leave and other queries.

Month End Duties

  • Reconcile purchase ledger to nominal ledger at month end. Produce list of accruals.
  • Reconcile and provide month end reports and figures.
  • Produce other reconciliations, investigations, analyses and reports as required.

Other Duties

  • Produce all other payments (excluding payroll) on a weekly basis via cheque or via BACS.
  • Produce monitoring reports as required.
  • Assist in the preparation of schedules and other information for the statutory accounts as required by the Corporate Services Manager.
  • Maintain a structured filing system for invoices, credit notes, supplier statements, payments documentation and recharge documents ensuring that all documents are scanned.
  • Be knowledgeable of the internal control, policies and procedures of the
  • Association and apply them in all financial tasks and administration duties.
  • Provide cover for the Corporate Services Assistant whilst on leave and any other duties delegated within the department.
  • Investigations, analysis of transactions, internal and external communication, maintenance of spreadsheets, scanning and filing.

Other

  • Be aware of the need for Continuous Improvement throughout the organisation and help to promote and embed this culture in everything that we do

Knowledge and skills required:

  • Experience of working with financial information and processing large volumes of transactions in accordance with standard accounting procedures.
  • Demonstrate moderate numeracy and literacy skills.
  • IT training - Good excel and word skills and experience of working with accounting packages

It is essential that applicants can demonstrate they have:

  • The ability to work unsupervised and to concentrate on the task in hand
  • The ability to establish priorities and to adhere to those priorities
  • The ability to electronically process transactions quickly and accurately
  • The desire to acquire further knowledge and skills
  • The desire to take on additional tasks
  • Good communication skills, both written and verbal
  • The ability, confidence and courtesy to deal with customers
  • A professional attitude in their work, manner and appearance
  • Proven administrative and finance experience
  • Proven and sound computer and numerical skills
  • An organised and analytical approach to their work and ability to run reports and carry out reconciliations
  • The ability to self-motivate and work on own initiative
  • The ability to work within a team
  • An excellent time keeping and attendance record
  • Capable of working under pressure and to tight deadlines.

It is desirable that applicants have:

  • Knowledge of Windows based systems, specifically Word and Excel.
  • Knowledge of Accounts Payable processing within a computerised
  • Financial Management Information System and preferably an understanding of the workings of Purchase Ledger and Nominal Ledger.

Special working conditions:

  • No special working conditions