Finance Assistant

Accountancy Recruitment Wales Limited
Merthyr Tydfil, Mid Glamorgan
15 Jun 2017
15 Jul 2017
Contract Type
Full Time

We have an excellent opportunity for a Finance Assistant to join a friendly team on a maternity leave cover basis. The Finance Assistant will be responsible to the Corporate Services Manager within the Corporate Services Department.

Primary Objectives of the Role:

  • Manage the day to day purchase ledger function. This includes processing purchase invoices, through to preparation and producing of payments to all creditors in an accurate, efficient and timely manner.
  • Process all other payments (excluding payroll) on a weekly basis.
  • Month end balancing and reconciliations of various accounts. Reporting these figures and passing the relevant documentation onto the Corporate
  • Services Manager/ Corporate Services Officer for inclusion in the monthly management accounts.

Main Duties:
Purchase Ledger Duties

  • Process purchase invoices and credit notes, check supplier statements.
    Maintenance of purchase ledger supplier accounts.
    Schedule and perform purchase ledger payment runs.
    Communicate with suppliers/contractors and staff on a daily basis regarding queries arising with invoices/payments.
    Communicate with Software Support regarding staff annual leave and other queries.

Month End Duties

  • Reconcile purchase ledger to nominal ledger at month end. Produce list of accruals.
  • Reconcile and provide month end reports and figures.
  • Produce other reconciliations, investigations, analyses and reports as required.

Other Duties

  • Produce all other payments (excluding payroll) on a weekly basis via cheque or via BACS.
  • Produce monitoring reports as required.
  • Assist in the preparation of schedules and other information for the statutory accounts as required by the Corporate Services Manager.
  • Maintain a structured filing system for invoices, credit notes, supplier statements, payments documentation and recharge documents ensuring that all documents are scanned.
  • Be knowledgeable of the internal control, policies and procedures of the
  • Association and apply them in all financial tasks and administration duties.
  • Provide cover for the Corporate Services Assistant whilst on leave and any other duties delegated within the department.
  • Investigations, analysis of transactions, internal and external communication, maintenance of spreadsheets, scanning and filing.


  • Be aware of the need for Continuous Improvement throughout the organisation and help to promote and embed this culture in everything that we do

Knowledge and skills required:

  • Experience of working with financial information and processing large volumes of transactions in accordance with standard accounting procedures.
  • Demonstrate moderate numeracy and literacy skills.
  • IT training - Good excel and word skills and experience of working with accounting packages

It is essential that applicants can demonstrate they have:

  • The ability to work unsupervised and to concentrate on the task in hand
  • The ability to establish priorities and to adhere to those priorities
  • The ability to electronically process transactions quickly and accurately
  • The desire to acquire further knowledge and skills
  • The desire to take on additional tasks
  • Good communication skills, both written and verbal
  • The ability, confidence and courtesy to deal with customers
  • A professional attitude in their work, manner and appearance
  • Proven administrative and finance experience
  • Proven and sound computer and numerical skills
  • An organised and analytical approach to their work and ability to run reports and carry out reconciliations
  • The ability to self-motivate and work on own initiative
  • The ability to work within a team
  • An excellent time keeping and attendance record
  • Capable of working under pressure and to tight deadlines.

It is desirable that applicants have:

  • Knowledge of Windows based systems, specifically Word and Excel.
  • Knowledge of Accounts Payable processing within a computerised
  • Financial Management Information System and preferably an understanding of the workings of Purchase Ledger and Nominal Ledger.

Special working conditions:

  • No special working conditions