Legal Secretary (Commercial) - Up to £24K - Permanent - Bristol - J8747

Recruiter
Lucy Bristow Appointments
Location
Bristol, Avon
Salary
24000.0000
Posted
15 Jun 2017
Closes
15 Jul 2017
Sector
Legal
Contract Type
Permanent
Hours
Full Time

Legal Secretary (Commercial) - Up to £24K - Permanent - Bristol - J8747

Our client, a leading global legal firm is looking for an experienced Legal Secretary to provide secretarial support to the Commercial Team, including trainee solicitors.

Duties and Responsibilities:

Organisation:

Diary management of fee-earners as required, using own initiative to arrange meetings and conference calls

Checking of fee-earner e-mails as required in their absence; responding where able

Booking video/conference calls, meeting rooms and required refreshments, and lunch and dinner reservations

Making simple travel arrangements as required e.g. booking train tickets and collating itineraries

Handling telephone enquiries in a professional and polite manner, taking accurate messages and following up on any agreed actions

Documents/Correspondence:

Managing the workflow to DPC, Reprographics etc. as required; proactively taking steps to ensure work is returned within required timescales

Amending and formatting agreements/documents as required

Short pieces of copy-typing and digital dictation as required

Carrying out PDF to Word conversions and vice versa

Collating all indexing on legal documentation and setting up files as necessary

Production of short, less complex PowerPoint presentations as required

Proof-reading of all documents to ensure the delivery of work of the highest quality

Any general correspondence as may be required from time to time

Support of other functions/activities:

Insertion of business contact cards into Outlook and InterAction

Processing fee-earner expenses on Chrome River in a timely manner

Liaison with Business Development, Marketing, Events and Finance Teams with a view to supporting them on specific team-based tasks

Experience:

Previous experience of working within a busy corporate environment

Excellent client care skills - the ability to deal with queries from internal and external clients in a professional and polite manner

Excellent organisational skills - the ability to take responsibility for own tasks and prioritise work in a calm and efficient manner

Demonstrate proactivity and the ability to work on own initiative

Highly developed time management skills - the ability to work to very tight deadlines while maintaining a high standard of accuracy

Highly developed communication skills - the ability to communicate in a confident and professional manner with people at all levels within the business

Demonstrate flexibility/adaptability in meeting internal and external clients’ demands - in both the nature of the work undertaken and working additional hours as required to complete the task(s)

Reliable with a strong work ethic and a 'can-do’ approach

Skills & Knowledge:

High levels of IT literacy in Microsoft Word, Outlook, Excel and PowerPoint (although more complex and/or lengthy documents are likely to be undertaken by others in dedicated roles)

Highly developed administrative skills with the ability to multi-task under pressure

Any specific skills as may be required within a particular Practice Group