Executive Secretary - Professional Services

Recruiter
Huntress
Location
London
Salary
£28000 - £32000/annum
Posted
13 Jun 2017
Closes
13 Jul 2017
Sector
Accountancy
Contract Type
Permanent
Hours
Full Time
A professional services firm is seeking an Executive Secretary to join their team in London on a permanent basis.

This is a busy and interesting role, supporting an allocation of Partners and Directors. We are looking for someone with the ability to be proactive, self-sufficient and adaptable in their approach, and who can develop and maintain key client relationships, displaying a professional image at all times.

This role would be looking for someone to be a pivotal part of succession planning within the function. We would expect candidate to build their skills and knowledge by rotating around the business for approximately 6 months before moving to a fixed role. The candidate would build a portfolio of experience which in turn would lead to a static role that monopolises their strengths. You may be occasionally asked to cover other regional offices on ad hoc basis e.g. Cambridge, Milton Keynes.

The successful candidate will have a proven record working in a fast-paced corporate environment and Partner/Director level.

Key responsibilities

* Manage complex diaries, using initiative to anticipate and resolve any conflicts
* Action emails and manage inbox as required by Partner/Director/Team
* Book complex national and international travel arrangements, ensuring efficient use of time and minimal expenditure
* Attend internal meetings, take minutes and ensure actions are followed up accordingly
* Organise and assist at a range of external and internal events, as appropriate to the role
* Develop a general awareness of the business issues and challenges within which the Partner/Director operates
* Work to deadlines and prioritise work requests
* Assist with client liaison on behalf of your Partner/Director, as required
* Always consider ways of reducing department costs, e.g. through effective planning of travel arrangements
* Deliver a consistently high standard of secretarial and office duties as required e.g. timesheets, expenses, post and filing
* Where necessary, review and improve processes

Person specification

* Experience of working in a fast-paced corporate environment
* Ability to work with minimal guidance and supervision
* Efficient organisation skills, with a very high degree of accuracy and an ability to prioritise an often conflicting workload
* Exercises confidentiality, discretion and personal sensitivity in all aspects of role
* Continuously seeks professional development opportunities in order to enhance and acquire knowledge, skills and expertise
* Intermediate skills in Microsoft Word, PowerPoint, Excel, Outlook
* Minute taking/shorthand advantageous
* Good working knowledge of internal databases and systems including CRM, SAP, MyPD
* 5 GCSEs/'O' Levels or equivalent at grades A-C including English and Maths

If you feel you fit the above criteria, please apply today.

Huntress does not discriminate on the grounds of 'protected characteristics' as defined under the Equality Act and other relevant UK legislation.

Huntress acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK