Executive Assistant

Cameron Loye Associates
Charing Cross, Greater London
£50000 - £60000/annum
11 Jun 2017
11 Jul 2017
Contract Type
Full Time
Role Brief
Base Location London – Embankment
Salary £50-60K
Date March 2017
Reports to Chief Executive Officer

1. About the Company

W Holdings plc is a new company, founded by the M group to acquire and develop businesses in the specialty chemicals and industrial sectors. The Company is capitalised with £10m from M’s fund, and intends to seek a public listing either before or at the time of completing its initial platform acquisition.
M is an award winning alternative asset manager focused on active value investment strategies in companies up to £1.5 billion of equity value. Our investment proposition is predicated on the belief that significant value can be created in selected industries in the public markets through a process of timely consolidation.
M invests in and works alongside first class operational management with strong track records. We pursue low leverage “buy and build” strategies, applying private equity disciplines to publicly-quoted businesses.
2. Purpose and Scope

The Executive Assistant will complete a broad variety of administrative tasks for the Chief Executive Officer (“CEO”) of the Company. The post holder will support the CEO in co-ordinating and facilitating specific projects professionally and efficiently. The Assistant must be fluent in English.
The Executive Assistant will work closely and effectively with the CEO to keep them well informed of upcoming commitments and responsibilities, following up actions appropriately. You will manage the diary of the CEO and of the Company, having a sense for the issues taking place and keeping the CEO updated.
3. Key Accountabilities and Role Outputs

Responsibilities will be expected to be developed and finalised over time and will include but will not be restricted to:
Executive Support
• Manage an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Responsible for plans, coordinates and ensures the CEO’s schedule is followed and respected. Provides "gatekeeper" and "gateway" role for direct access to the CEO’s time and office.
• To communicate directly, and on behalf of the CEO, with Board members, investors, office staff, and others, on matters related to the Company.
• Responsible for researching, prioritising, and following up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Will determine appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Provides leadership to build relationships crucial to the success of the organisation, and manages a variety of special projects for the CEO, some of which may have an organisational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including updating and formatting powerpoint presentations, drafting acknowledgement letters, personal correspondence, and other tasks that facilitate CEO's ability to effectively lead the Company.
• Prioritises conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion.

Board Support and Liaison
• Serves as the CEO’s administrative liaison to the board of directors.
• Assists board members with travel arrangements, hotels and meal planning as required.
• Maintains discretion and confidentiality in relationships with all board members.
• Adhere to compliance with applicable rules and regulations regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.

Senior Management Liaison
• Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings.
• Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.
• Facilitates coordination of travel and outreach plans

Communications & Partnerships
• Ensures that the CEO’s bio is kept updated and responds to requests for materials regarding the CEO and the organisation in general.
• Edits and completes first drafts for written communications to external stake holders.
• Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships.

1. Person Specification - Skills, Knowledge and Experience

Essential Desirable
Qualifications • Min 5 GCSE at grades A-C including Maths & English at A or B • Educated to Degree level
Experience • At least five years’ experience working as an Executive Assistant at a senior level
• Excellent IT and systems skills, including intermediate Microsoft Office skills, particularly with Powerpoint and Word
• Proven experience in handling confidential information with discretion, be adapting to various competing demands, and demonstrate the highest level of customer/client service and response
• Experience of working with social networking sites such as Twitter, Facebook • Experience of working in the financial sector
Knowledge and Skills • Fluent in English
• Ability to establish effective relationships
• Emotional maturity
• Ability to anticipate needs, who actively seeks opportunities and proposes solutions
• Proactive, ability to work on own initiative
• Ability to work under pressure and meet deadlines
• Approach issues with a “can do attitude”, driving tasks forward to a successful conclusion
• Ability to work successfully in a small company environment
• Ability to manage time effectively, set priorities and meet deadlines
• Extremely detail orientated and accurate with great attention to detail in everything undertaken
• Excellent communication skills, good with English (verbal and written)

Role competencies

The Executive Assistant will be assessed against the below role competencies:
Job knowledge
Communication/interpersonal skills
Quality of work/quantity of work
Decision Making
Time Management
Administrative/technical skills
Problem solving
Overall attitude

This is an office based role.
The above is provided for guidance, is not contractual, and is not an exhaustive list of all accountabilities that the post holder may have