Executive Assistant to Director of Fundraising and Marketing

Eden Brown Charities
North London, London
11 Jun 2017
11 Jul 2017
Contract Type
Full Time
*Manage diaries and meetings, arranging travel and accommodation as necessary, negotiating changes to meeting times, participants, rooms etc. in response to changes in availability.
*Act as first point of contact, managing incoming email and post, screening phone calls, enquiries and requests, and handling them when appropriate
*Process Director expense claims and invoices
*Represent the Fundraising and Marketing team by welcoming visitors; answering questions and meeting requests directed to the Director of Fundraising and Marketing
*Take notes and minutes in meetings, when requested
*Anticipate the needs of the Director of Fundraising and Marketing, and proactively bring together appropriate people and resources to support to the Director of Fundraising and Marketing in addressing these issues
*Maintains confidentiality, where required, in matters relating to personnel or organisational issues.
*Coordinate meetings for the Fundraising and Marketing department, and supporting the Executive Officer to coordinate meetings with the Senior Management Team and the fundraising leaders in the Management Team.
*Manage the logistics and book team away days
*Support the senior fundraising leadership team with minute taking; circulation of team updates/newsletters; fundraising team meetings
*Working with the Heads of Department: coordinate all Board and SMT reporting; arrange meetings to coincide with monthly finance management accounts, reforecasts and income reconciliation; to collate all fundraising information for the Audit and Risk Committee
*Coordinate and book group team training activities
*Provide administration support to any fundraising committee management, and coordination of the Chairs of those committees
*Support the coordination of all Fundraising and Marketing Auditing processes

Eden Brown is committed to equality in the workplace and is an equal opportunity employer.
Eden Brown Ltd is acting as an Employment Agency in relation to this vacancy.