Receptionist & Administrator

Search Consultancy
£16000 - £17000/annum
10 Jun 2017
10 Jul 2017
Contract Type
Full Time
Receptionist & Administrator
Location: Bradford (BD1)
Salary: £16,000-£17,000

Our client a multi awarding winning and one of the UK's most successful law firms with an office based in Bradford are looking for a daily Reception and Hospitality cover and Administration Assistant.

You will provide a first class service, general administration support to the Office Services team on a full time permanent basis.

Key Duties and Responsibilities:

Front of House/Reception:
* Answering incoming calls
* Dealing with initial enquiries including address details, directions to the office, fax number, general information
* Taking messages if no one is available
* Ensuring console notes are always up to date and expired notes are deleted
* Meeting, greeting and dealing with clients
* Dealing with deliveries
* Arranging swearing of documents
* Booking of meeting rooms and car parking
* Arranging refreshments for meetings
* Distribution of incoming electronic faxes promptly
* Distribution of telephone message promptly
* Dealing with voicemail messages to reception
* Arranging the swearing of documents
* Checking the Timestation report, completing the absence spreadsheet and ensuring circulation to relevant people is done
* Ensuring meeting room resources e.g. video conferring are available and set up as required prior to the start of the meeting
* Ensuring reception is kept tidy

* Assisting with the set-up of events (this will involve some out of hours working)
* Morning meeting room checks
* Ensuring meeting rooms are cleared after meetings to a high standard and regular checks are carried out
* Preparing and serving refreshments for meeting rooms
* Ordering and setting up lunches
* Ordering catering supplies and monitoring stock levels
* Checking and cleaning kitchens, ensuring supplies are maintained and out of date items removed
* Carrying out monthly crockery check
* Weekly check of fridges removing all out of date items
* Daily check on milk stock and changing the order as required

General Office:
* Photocopying/Binding/Scanning as required
* Assisting with the sorting and stamping of mail/franking mail as required

* Library updates
* Filing
* Assisting the Office Services Coordinator with facilities management as required

* Participating in the firm's appraisal system
* Being aware of your responsibilities under Health & Safety legislation to ensure that you do not compromise a safe working environment for yourself and colleagues
* Carrying out duties and responsibilities with due regard to the firm's Equality & Diversity Policy

Key Skills:
* Previous Reception experience
* Previous Administrative experience
* Previous experience of databases
* Previous experience of Excel spreadsheets
* Reprographics experience
* Ability to lift archive boxes (10kgs) - (Manual Handling Training will be given)
* Numerate
* High standards of accuracy with attention to detail
* Organisational skills
* Excellent communication skills, able to communicate at all levels
* Computer literate including MS Office Word and Excel
* Professional but friendly manner
* Excellent telephone manner
* Approachable
* Customer focused
* Able to demonstrate initiative
* Hardworking, motivated and proactive
* Flexible approach
* Reliability
* Team player
* Calm under pressure and able to prioritise workload
* Discreet and able to maintain highest level of confidentiality at all times
* Self-motivated with a 'can do' attitude
* Smart appearance

Working Hours:

Full Time - 8.30 am - 5.00 pm/9.00 am - 5.30 pm as required

For more details please contact Sally Henderson at the Search Consultancy Leeds office.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age