Maintenance Manager

Millfields Trust
Plymouth, Devon
10 Jun 2017
10 Jul 2017
Contract Type
Full Time

Summary of the Role

To be responsible for the maintenance of the Trust’s premises and estate, to oversee the work of contractors and to provide assistance in the general day to day running of the Trust.

Key Tasks / Responsibilities

Duties will include but not limited to:

Building maintenance

1. Ensure that the properties and grounds of the Millfields Trust are maintained in exemplary condition.

2. Undertake planned preventative maintenance and unscheduled work as it arises.

3. Manage the process of engaging and monitoring outside contractors as and when necessary.

4. Implement the maintenance schedule for all the Trust’s properties.

5. Ensure that all statutory inspections are carried out.

6. Ensure that the Trust responds quickly and positively to problems experienced by tenants.

7. Maintain the garden and grounds of the Millfields Trust to a high standard.

8. Ensure that the maintenance schedules for all buildings are up to date and shared with other relevant staff.

9. Liaise with the Business Development Manager’s to ensure that all vacant units are in excellent decorative order.

Tenant liaison

1. Assist the Business Development Managers by:

· Assisting with the handover and handback of units.

· Oversee and implement the parking strategy and monitor to ensure compliance.

· Support tenants to ensure they are compliant with their tenancy agreement and the health and safety requirements of the Trust.

2. Assist the Office Manager by:

· Rolling out the Green Travel plan.

Health and Safety

1. Ensure the Trust is compliant with Health and Safety legislation in respect to maintenance of public buildings.

2. Ensure that the Fire Risk assessment is up to date and acted on.

3. Undertake safety audits of the Trust’s premises.

4. Ensure that maintenance tasks carried out in house are risk assessed.

5. Ensure that contractors visiting the site comply with the relevant health and safety standard.


1. Of any staff connected to maintenance function for instance an apprentice.

2. Supervise Millfields Trust cleaning staff.

3. Supervision of any placements/students.


1. In conjunction with the Chief Executive and Finance Manager assist in the preparation of the annual maintenance budget forecasts.

2. Negotiate and agree maintenance and supply contracts in line with the Trust’s policies and to ensure best value. Where possible to procure locally supporting Stonehouse companies.


1. Work with the Chief Executive and Finance Manager to develop a new Maintenance Company that will undertake repairs on the Trust’s properties and will contracts elsewhere.

2. Supervise staff employed at the Maintenance Company and oversee the management of that company.

Examples of jobs undertaken by the Maintenance Manager:

· Repairs in six business centres

· Gardening

· Decorating and making good business units, prior to handover to tenants

· Supervision of car parking

· Supervision of maintenance contractors

· Checking emergency lighting

· Responding and dealing with emergencies and alarm activations

Examples of jobs undertaken by contractors under supervision of the Maintenance Manager:

· Routine and planned maintenance such as Boilers, Air conditioning, CCTV, Fire

· Alarms important and large scale emergency repairs such as leaking roof, broken windows etc.

Responsible to: The Chief Executive

Responsible for: The post holder will be required to supervise other maintenance staff (such as an apprentice) should they be appointed.

Hours of work: The post is full time 37 hours per week. The post holder may on occasions be required to work unsocial hours in the evenings and at weekends, for which time off in lieu will be given.

Holidays: The annual leave entitlement is 23 days rising one day a year to a maximum 28 days.

Probationary period : The post is subject to a six month probationary period.

Pension: The post holder is entitled to join the Trust’s stakeholder pension scheme on successful completion of a probationary period.

Location: The position is based at the Trust’s offices in Union Street, and will require the post holder to cover our other sites on the Millfields and elsewhere.