Senior Secretary

Randstad Sourceright
£17 - £18/hour
10 Jun 2017
10 Jul 2017
Contract Type
Full Time
Senior Secretary

A well know Consultancy Company located in the centre of London is looking for an experienced Secretary to support Partners up to 3.  It is a 3 months rolling contract initially.

* Deal proactively with incoming correspondence/enquiries - e.g. mail, fax, email, responding as appropriate.
* Provide advice of the most effective and appropriate method of presentation of information and referring to the document production/document origination team ensuring production of high quality or high volume documents.
* Take ownership of all enquiries, resolving or escalating (or identifying alternative contacts) as appropriate.
* Manage and maintain key groups for communication purposes
* Anticipate and provide in an easily accessible way all relevant documents through understanding the nature of the work of the team.
* Project manage and organise large events and conferences or similar activities as appropriate to the role
* Diary management, ensuring efficient scheduling of meetings, coordinating with all relevant parties to ensure the best possible use of time and resolving clashes/conflicts appropriately.
* Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions.
* Anticipate and coordinate travel and meeting arrangements.
* Provide support and coaching for others.

Background / experience of ideal candidate:
* Experience supporting at Partner level (or equivalent) as a PA or Secretary within a large corporate organisation (like the Big 4) or financial services.
* Experience of managing a high volume of work, providing full secretarial support to more than one person.
* Proven time management experience
* Excellent written and verbal communication skills at all levels
* Good project management skills including event management experience.
* Experience of building networks and relationships with other PAs, both internal and external to the firm.

Location: London

3 months rolling

16-18GBP hourly rate