Facilities Assistant /Facilities Administrator

Hays Office Support
10 Jun 2017
10 Jul 2017
Contract Type
Full Time
Facilities Assistant job in Bristol city centre to start asap Temp to Perm from £8/h

Facilities Assistant job in Bristol City Centre

Your new company
Established national facilities management company is looking to appoint a Facilities Assistant to their managed building.

Your new role

This is a temporary to permanent position to start asap Working hours Monday- Friday between 8 am - 5 pm Offered hourly rate - £8/h basic (just over £9 /h premium including holidays)

The role aim is to providing a high quality facilities service to the client the following areas:

Document solutions (post, paperlite scanning, reprographics), porterage services, office service centre management (stationery stock control and ordering, paper replenishment) meeting room (internal & client) moves and changes and archiving support.

Main duties will include:

Document services (Post) - Receipt, sorting, distributing & accounting of all incoming mail & parcels using RM OBA, RM dispatch manager, DX, Omnipost & Mailbox. Regularly collect post/DX/parcels etc from floors and account for all such items.

Document services (paperlite scanning) - sort, prepare, batch, scan, QC & archive using Kofax scanning software and Kodak equipment. Ensure DPA compliance and control. Document services (reprographics) - Collect, process & delivery within SLA of all copy, print, finishing and scanning requests according to priority using Ricoh production machines, wide format machines, Adobe Acrobat software & print from management systems.

The client is a practising Law Company and therefore a successful candidate will need to provide a high quality low error service which encourages the use of this service and engage with the business effectively in proactively seeking work.

Office service centre management (stationery) - Maintain an agreed level of stationery & copy paper in all OSC's and replenish from stock as required.
Refill MFD's with paper to ensure all paper trays are full. Ensure all such areas are tidied throughout the day. Porterage services - move furniture and other items as required around the office, change meeting room furniture layouts as required
Successful candidate will be required to work closely with the Group Health and Safety team who are available to provide safety advice and support.

Furthermore you will be required to ensure that safety initiatives are implemented within your areas of control

What you'll need to succeed

Ideally the successful candidate have got following experience:
Working in a similar customer facing environment.
Experienced in a customer service/partnering environment; highly customer-focused.
Proven capability in developing support services to quality standards within a demanding business environment.

Practical experience of working within a Service-Level Agreement and Key Performance Indicators. Able to follow policy and procedures, displaying high attention to details.

Willingness to bring concerns to corporate attention via prescribed channels

Effective communicator, both orally and in writing Time management skills with the ability to plan work to meet challenging, conflicting and/or demanding pressures and timescales

Commercially aware with the ability to operate within functional budgets IT skills in Word and Excel or similar

Full training on the job specifics will be given.

What you'll get in return

In return you will join a friendly team in a busy environment with a possibility to gain a permanent contract an develop your career in Facilities management roles.

The company also offers the years revue of the salary and other benefits to be discussed at the offer stage.

If you are interested, can start asap and have got relevant transferable skills, please email your CV to me asap Thank you

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