Part-time Evening Document Production

Recruiter
Owen Reed
Location
City Of London, London
Salary
20890.0000
Posted
10 Jun 2017
Closes
10 Jul 2017
Sector
Legal
Contract Type
Permanent
Hours
Part Time

Part-time Evening - Document Production

Owen Reed are recruiting for a Part-time Document Production to join a top London law firm. The Part-time role will be working Monday to Wednesday and the working hours will be 4.00pm to 11.00pm, with a 30-minute break. This role is a office based role.

Key Responsibilities of the Document Production
• Document production
• Transcribe digital dictation
• Produce and amend correspondence, documents, reports, attachments, etc
• Produce and amend PowerPoint presentations
• Advise on document layout and reformatting options
• Maintain the firm's precedent bank to ensure that all documents are maintained in the firm's house style
• Use systems effectively to prioritise and complete incoming work
• Proof read and check documents to ensure that they are correct, in line with house style
• Keep service users updated on the progress of their work
• Ensure that work is completed within the required timescales
• Support and help other team members by sharing system knowledge
• Assist fellow Document Production Specialists with workload as required
• Liaise with lawyers, Team Leaders and Personal Assistants as appropriate in relation to document production
• Regularly check workloads within the groups and assist/reprioritize wherever possible to avoid backlogs of work
• Pick up and manage telephone calls
• Participate in regular scheduled training sessions to maintain optimum systems knowledge.
• Any other ad hoc duties as reasonably requested.

In addition:
• Two years' previous experience in a law firm
• Accurate typing speed of at least 60 words per minute
• Ability to strip document formatting and reformat in house style.
• Ability to repair problem documents either on own or with support from the IT Department.
• Excellent telephone manner and competent knowledge of telephone system.
• Excellent communication, organisational and team skills.
• Excellent attention to detail.
• Flexible and dependable, able to take the initiative.
• Able to remain calm under pressure and work to tight deadlines.
• Conscientious, approachable and enthusiastic.
• Able to build confidence, respect and trust with others quickly.
• Flexible with regard to service to ensure deadlines are consistently met.

For more information on this role please contact Lauren Quarrington