Procurement Administrator

Newcastle upon Tyne
£8 - £9/hour
10 Jun 2017
10 Jul 2017
Public Sector
Contract Type
Full Time
To provide diverse administration to support the delivery of Collaborative Procurement, through NEPO.

The key duties of this post will include:

1. Provide general administration and organisational support to the NEPO team.
2. Support NEPO’s governance and corporate meetings including programming, preparation of agenda and delegate packs, preparation of minutes and resultant correspondence.
3. Arrange and facilitate in-house and external events including use of the “Eventbrite” online platform.
4. Deal with enquiries by telephone and face to face and ensure that they are dealt with effectively and efficiently, e.g. answering routine queries, signposting and taking messages where appropriate.
5. Provide executive support to NEPO Senior Management Team, and the wider team as appropriate.
6. Supporting Regional Category Specialists and Regional Procurement Officers to implementing the recommendations from category strategies.
7. Perform diary management functions for officers within NEPO including arranging and re-arranging meetings, room booking and organising refreshments.
8. Using content management systems maintain and update websites and internal databases to support performance reporting.
9. Ensure actions from annual Business Plans are tracked so that development work is completed.
10. To carry out routine basic invoicing, creating purchase orders and taking payments.
11. To provide basic facilities management – setting up rooms for meetings, assisting attendees and ensuring necessary equipment and resources are available as required.
12. Assisting with the arranging and booking of business travel arrangements.
13. Fostering good relationships with all relevant stakeholders.
14. Utilising manual and/or ICT systems within NEPO to ensure a high level of accuracy of information is maintained.
15. Carry out other duties, engage in development activities and promote the benefits and strategy of NEPO and its service as required and such other responsibilities allocated appropriate to the grade of the post