Admin/Reception Financial Org

MHR Group
Oxford Circus, Greater London
£25000 - £27000/annum
10 Jun 2017
10 Jul 2017
Contract Type
Full Time
Admin / Reception Financial Org 27K + BENS.

An enthusiastic individual with some office experience. You must want to work in a small company –advantages to this are you will get involved in a variety of aspects and will have the responsibility to make certain aspects your own! This is an amazing opportunity for the right person, you will be given a lot of responsibility but slowly – our client appreciates you need to find your feet. You will be involved in the Business Support, which will include liaising with the Building Manager, being the first point of call for al visitors meeting and greeting them on arrival, assisting the PA’s with administration support.

Very smart (front of house). Meeting and greeting is a very large part of the role and the reception side will always take precedence over anything else going on.

You will provide holiday cover to PA’s when away, you must be able to type, have excellent attention to detail, be proactive and have bags of common sense along with proficient use of the following MS Office packages to an intermediate level, Word, Excel, Powerpoint, Outlook.

• Meeting and Greeting guests arrive, you are actually positioned with your own desk, in the main office. Reception is not busy enough to be sat outside for more than 5-10 mins at a time
• Stationary orders
• Post (incoming and outgoing)
• Fed Ex (as and when needed)
• Mobile phones – contracts, service, replacements
• Meeting room management
• Printing schedules daily for meetings
• Turning on printers in the office and photocopier room
• Trouble shooting before calling out an engineer
• Skype – setting up calls
• Setting up laptops before meetings
• General maintenance that might be fixable internally
• Handy man contract – keeping list of maintenance jobs needing doing
• Typing overload / PA support for PA absence and overload
• Printing, binding, scanning, formatting
• Ordering lunches; if charged to card, making note of attendees etc
• Flower people – internal silk arrangements and external maintenance of real flowers
• Checking e-courier invoices as they come in against what’s been ordered
• Ordering all supplies for the kitchen & storeroom
• Coffee ordering (Nespresso)
• Scheduling the quarterly window clean and carpet clean – this is done through cleaners
• Ordering Binders for binding machines
• Turn all printers on and photocopiers each morning
• Ensure all printers are fully stacked with paper throughout the day
• Check fax machine daily & distribute/deal
• Replenish stocks in photocopying room as they run low
• Replenish tea/coffee in the kitchen so always plenty on offer
• Ordering fronts & backs for binding presentations
• Ordering milk/changing order
• Order lunches for the next day –
• Cleaners – communication book
• Liaising with IT
• Setting up New Joiner phone accounts / phones / software
• Maintaining holiday chart
• General Support to the Office Manager