Finance Officer

08 Jun 2017
08 Jul 2017
Contract Type
Full Time
The Finance Officer is a member of the faculty finance team working under the guidance of the Faculty Management Accountant and working closely with the Training Finance Officer. The team is responsible for financial management to include tasks involved for monthly management accounts, budgeting & forecasting, undertaking reconciliations and providing general accounting support to the Financial Management Team, School Administrators and Budget Holders.

Key Responsibilities, Accountabilities or Duties

General accounting duties, to include
* Support the Faculty Management Accountant in the production of monthly management information for designated areas within the Faculty of Science and Engineering

* Preparing and inputting journals onto the accounting system.
* Account Code reconciliations
* Analysis of variances to budget
* Ensuring accurate Expenditure and Income are reflected on area codes

* Support the Faculty Management Accountant in the annual financial reporting cycle, including ledger information. Preparatory work on forecast out turns, year-end accounts, annual budgeting and 5 year plans.
* Provide support to the Senior Doctorial Training Finance Officer with Council funded training grants, including funds allocation, reporting on spend and external returns
* Provide supporting financial guidance and advice Budget Holders and be their main point of contact for non-research matters and via senior team member to the schools Head of School Admin, Head of School.
* Support the academic community by providing timely variance analysis and other ad hoc reporting and investigations as appropriate, and alerting them and senior team to any financial issues.
* Production of monthly printouts and other ad hoc reports and ensure that these are distributed to the relevant Head of School Finance, finance manager, budget holder, research group leader or HoSA and that appropriate action is taken where necessary.
* Monitor income and expenditure on school 'core' and 'other' accounts against budgets.
* Ensuring sales invoicing is up to date and complete on 'core' and 'other' accounts
* Face to face meetings with relevant key budget personnel to provide guidance and advise
* Ensure that appropriate financial records are maintained in accordance with any policies set out by the Office of the Director of Finance.
* Be familiar with the Financial Regulations, Procedures, Purchasing Policy and any other documents as issued by the Office of the Director of Finance from time to time, and give advice on compliance thereto.
* Ensure that the Schools adhere to financial procedures.
* Be responsible for ensuring that financial reconciliations are undertaken on a timely basis, as required by the Office of the Director of Finance.
* Provide efficient and flexible support across the Schools.
* Develop understanding of the academic areas by close and regular contact with administration and academics.
* Provide assistance to the internal and external auditors, government bodies and trusts.
* Cover the workload of colleagues in times of absence.
* Plan and organise one's own workload having liaised with the Management Accountant or Supervisor with regard to priorities.
* General administration duties including opening the post, ensuring that the filing system is maintained, and covering of the phones.
* As the faculty is split over several buildings the capability to adapt and move to different sites is important.
* Other associated miscellaneous duties as determined by the Management Accountant or Supervisor as necessary in the successful completion of the office's activities.

Person Specification

The person appointed should:

* Have relevant experience of working within a financial environment, and also monitoring & reconciling accounts. In particular the use of General / Nominal Ledgers.
* Be competent in creating journals that require minimum level of manager review.
* Have a sound knowledge and/or experience of accounting principles.
* Have a high level of computer literacy including a working knowledge of MS Word, MS Excel and e-mail.
* The ability to deal with the daily complexities of financial transactions within a busy office in an organised manner.
* Possess excellent organisational skills and a willingness to work flexibly.
* Have excellent interpersonal and communication skills and ability to work closely and effectively with people at all levels, in a pleasant, helpful and efficient manner, in person and over the telephone.
* Be able to demonstrate the required skills to effectively communicate and explain finance practice and procedure to non-finance managers.
* Strong analytical skills and able to demonstrate attention to detail.
* Have the ability to work under pressure, and prioritise workload in order to meet strict deadlines.
* Be able to work independently or as part of a team.
* Have the ability to use discretion with sensitive information and to maintain complete confidentiality at all times.
* Hold or be working towards AAT level 3 qualification or above or demonstrate qualification to this level by experience


* Have previous experience of providing accounts information

Adecco is acting as an Employment Business in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer