Senior Accounts & Payroll Administrator - P/T-3 days per wk

Location
Norwich
Salary
£13000 - £13400 per annum
Posted
05 Jan 2017
Closes
02 Feb 2017
Ref
00062946
Contact
Recruitment Genius Ltd
Sector
Public Sector
Function
Finance
Contract Type
Permanent
Hours
Part Time
This leading premium party food manufacturer is looking to recruit a Senior Accounts & Payroll Administrator.

1. Purchase Ledger - assist in the control and maintenance of the purchase ledger.
Posting invoices to Orderwise & Sage, checking against orders and deliveries as appropriate
Ensuring correct nominal coding
Assist in the processing of payments to suppliers on weekly payment runs using their online BACS facilities
Reconciling ledger accounts with supplier statements
Liaising with suppliers
Ensure all invoices are authorized by the appropriate individual

2. Monthly payroll - processing of the monthly payroll using Sage payroll
Deal with new starters - ensure relevant forms completed and provided
Hourly paid staff hours to be provided by Production
Any salary changes or hourly rate changes to be provided by the line manager
Submissions to HMRC in line with RTI
Processing the BACS payments to employees ready for completion on the last Friday of each month
Dealing with any queries from employees
Process leavers - provide P45

3. Pensions - assisting in the operation of the Company's auto enrolment pension scheme. Preparation of monthly submissions to the scheme operator, dealing with starters, leavers, employees who opt out, etc. Process payments into the scheme each month.

4. Payroll year end procedures - processing and reconciling the payroll at the end of each tax year, generating P60's and other year-end reports. Submitting the necessary returns to HMRC.

5. Ensure all dispatch notes raised by our external cold store partners have been invoiced through their Orderwise system.

6. Consignment stock - reconcile the stock held at each of the three consignment locations on a weekly basis - ensure they accurately reflect the deliveries and sales made in the week. Investigate any differences as necessary.

7. Along with the Finance Manager, ensure that the company accounting records are maintained and held in an efficient and user friendly manner.

8. General administration - responsible for the filing of invoices and related paperwork.

9. Provide cover to for other employees across departments as and when required.

10. Management accounts - provide accurate and timely information to the Financial Controller as necessary to allow the preparation of the monthly management accounts.

11. Assist with the answering of incoming calls to the company switchboard, transferring calls to the relevant individuals and taking messages as necessary.

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