Event Project Coordinator

PE Global International
High Wycombe
09 Mar 2019
28 Mar 2019
Contract Type
Full Time
The Role
Event Project Coordinator required for a 9 month contract role based in High Wycombe with a US multinational client.

Responsibilities of the role

• Coordinate the planning of medical HCC events planning, working with medical education science relations managers, medical programme leads, medical affairs director and medical advisors
• Attend or organize medical event planning meeting
• Communicating with various internal and external professionals.
• Proactively reach out to Event/Grant/Consultancy’s, follow-up with involved agencies their budget estimates and work contracts.
• Overall budget tracking, ensure that the budget is spent according to the business plan.
• Event Project Management , Responsible for preparation, set up, conduct and closure of Medical Events
• Follow-up with involved agencies about their budget estimates
• Request PO numbers and work closely with the EMEA Event Support Team (P2P) with contract and payment processes.
• Create post event reconciliation, filing and archiving
• Follow up on invoices and reconciliations
• Look for efficiencies and improvements in the related business processes
• Any other duties assigned by your lead.
• Ensure that all activities are carried out in compliance with regulatory guidelines, HCBI and company policy

Education & Experience
• Requires a minimum of 2+ years of event planning experience.
• Fluency in English language required.
• Fluency in additional EMEA languages an advantage
• Flexibility to travel occasionally within Europe
• Highly disciplined and organized
• Ability to work as part of a team and foster collaboration

Interested candidates should submit an updated CV.
Please click the link below to apply, call Ciara on (phone number removed) or alternatively send an up to date CV ciara.beausang@peglobal.net

Although it is not possible for us to respond to all applications, we at PE Global will do our upmost to give you feedback on your application. You have sent your Cv into us as a company and even though you have sent your CV to a particular position, we are making the reasonable assumption that you are active on the job market and as part of our normal recruitment service we will discuss other suitable positions with you. You are free to opt out of this so please specify in your application to us if you just want to be contacted in relation to a specific vacancy. Your Cv is sent to a central recruitment inbox which a number of people in the applicable PE Global division have access to and so this means that you might not be contacted by the named person in this advert

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